Scheme Secretariat and Administration
4 weeks ago
Job Title- Scheme Secretariat and Administration- Location- Selby - Johannesburg, GP 2001 ZA (Primary)
- Occupational Level- Professional- Job Category- Governance- Job Type- Permanent- DescriptionBankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties.
PURPOSE
- Provision of general administrative, secretariat and coordinating support to Scheme Management and Scheme Chair/s and committee members in ensuring the effective functioning of the committee/s to which assigned. Key focus areas include:
- Secretarial and administrative support in coordinating all meetings
- Accurate minute recording and distribution there-of
- Accurate record keeping
- Compiling required reports and circulation of needed
- Maintaining activity lists, follow-up and required feedback
- Liaising with and communication with stakeholders
- You will engage with the following stakeholders:
- Internal - Head of Scheme and Head of Scheme Governance, relevant internal business units (Product, Legal ) and Project Management
- External - Scheme committee members, their personal assistants, meeting venues and / or event organizers, regulators/payment organisations where appropriate
- Your key responsibilities include:
Administrative support
- Co-ordinate the scheduling of relevant scheme management, committee and forum meetings and related processes
- Ensuring the accurate, professional and timeous circulation of committee packs and documentation
- Take responsibility for compilation of minutes and approval there-of, recordings, reports, preparing agendas, physical and electronic production, feedback and distribution of reports of meetings and related processes
- Ensure decisions at meetings are enacted and dealing with any follow-up activities
- Liaise with members relating to the coordination of meetings/appointments and referral of matters to other employees / stakeholders for response where appropriate
- Member and Management Support
- Create, develop and maintain accurate and effective records of relevant scheme committee and forum activities in line with the scheme legal, mandate and regulatory requirements. Ensuring updated and accurate records of committee members and their support staff
- Organise and the management of calendars, meeting venues, schedules, meeting logistics, travel and accommodation requirements
- Be responsible for preparation of the required monthly, quarterly and annual committee and forum calendar. Ensure communication, confirmation and RSVP there-of.
- Work with required business units on any delivering any governance events and requirements
- Scheme Governance Support
- Update and maintain scheme committee registers, policies and procedures
- Develop, document and review procedures and make recommendations for improvement
- Draft the annual scheme committee workplans
- Manage and file scheme documents
- Open, log and distribute incoming communications addressed to the scheme chair/management
- Keep an issues log of all enquiries and ensure they are answered
- Deal with any authorisation requests needing scheme member or management approval and/or signatures, including those for the committees,
- Assist in ensuring effective information flows within the scheme management/chair and with and between member committees, and between business units and management.
- Maintain and store appropriate scheme policies and procedures
- QUALIFICATIONS / KNOWLEDGE
- Appropriate tertiary qualifications
- Appropriate Company Secretarial qualifications
- Required computer literacy levels and writing proficiency
- EXPERIENCE
- Min 5 years' experience in secretariat, administration, governance and committee functions
- Excellent organizational skills
- Experience in administration and support of statutory documents
- Minute-taking experience
- Excellent communication and well-developed interpersonal skills.
- Respectful and understanding of confidentiality processes and policy
-
Secretariat Support Manager
4 weeks ago
Johannesburg, South Africa Pollock and Associates Full timeSecretariat Support Manager Johannesburg North - Gauteng Based in the Legal and Secretariat division of the Group you will be required to drive Excellence in Governance and to manage the Group Secretariat Department. You will provide assistance and guidance to the Group Company Secretary, directors and business units on matters relating to the Companies...
-
Secretariat Support Manager
1 day ago
Johannesburg, South Africa Pollock and Associates Full timeSecretariat Support Manager Johannesburg North - Gauteng Based in the Legal and Secretariat division of the Group you will be required to drive Excellence in Governance and to manage the Group Secretariat Department. You will provide assistance and guidance to the Group Company Secretary, directors and business units on matters relating to the Companies...
-
Manager Secretariat Services
1 day ago
Johannesburg, South Africa Rand Water Full time**Job Advert Summary**: To provide an efficient and effective company secretariat service to the PIC, its subcommittees and other Governance Structures of Rand Water (“RW”) and to ensure compliance with governance and statutory requirements. **Minimum Requirements**: - LLB/CIS or equivalent company secretariat qualification - 3-4 years secretariat...
-
Office Manager
24 hours ago
Johannesburg, Gauteng, South Africa Legal Aid South Africa Full timeAbout the PositionAs an Office Manager - Board Secretariat at Legal Aid SA, you will be responsible for providing administrative support to the Board Secretariat Department. This role requires excellent organisational and time management skills, with the ability to work effectively in a team environment.The ideal candidate will have a strong understanding of...
-
Board Secretariat Officer
24 hours ago
Johannesburg, Gauteng, South Africa Legal Aid South Africa Full timeAbout the RoleWe are seeking a highly organised and detail-oriented Administrative Support Specialist to join our team at Legal Aid SA. The successful candidate will provide administrative support to the Board Secretariat Department, maintaining accurate records and filing systems.This role requires excellent communication and interpersonal skills, with the...
-
Secretariat and Legal Administrator
3 weeks ago
Johannesburg, Gauteng, South Africa Babantle Experts Full timeMain Responsibilities (not limited to):Manage general secretariat diary and Board & Committee meetings.Ensure all Board members have access to the relevant information.Global Partners: Governance Instrument - Managing migration and onboarding for Board and committee members.Maintain and update Declaration of Interests for Board Members.Ensure that all Board...
-
Scheme Risk and Administration Manager
1 week ago
Johannesburg, South Africa South African Bankers Services Company Pty Ltd Full time**Job Description**: BankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties. PURPOSE The main purpose of the Scheme Risk and...
-
Scheme Bookkeeper
1 week ago
Johannesburg, South Africa Select One Full timeThe role will involve assisting with the preparation of monthly scheme management accounts and financial reporting, preparing and submitting all statutory reporting to the Council for Medical Schemes and assisting with audit preparations. Duties will include but not be limited to: - Maintenance of scheme cash book - Payment of Scheme creditors and ad hoc...
-
Community Scheme Portfolio Administrator
3 weeks ago
Johannesburg, Gauteng, South Africa Trafalgar Property and Financial Services Full timeJob title : Community Scheme Portfolio Administrator - JHBJob Location : Gauteng, JohannesburgDeadline : April 11, 2025Quick Recommended LinksJobs by Location Job by industries Job Description:Oversee the day-to-day management of residential complexes and Homeowners' Associations (HOAs). Ensure compliance with the Sectional Title Act and other relevant...
-
Scheme Risk and Administration Manager
2 weeks ago
Johannesburg, South Africa BankservAfrica Full timeThis details all the information about the job posting. - Share this job as a link in your status update to LinkedIn. **Do you see a future that includes more?** **More exposure to innovative technologies, more personal growth, more experience?** **Look at the position we have available and see how, together we can shape your future, so that you can give...
-
Head of Schemes
6 days ago
Johannesburg, Gauteng, South Africa Absa Group Full timeEmpowering Africa's tomorrow, together…one story at a time.With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job SummaryThe Head...
-
Medical Aid Scheme Administrator
6 days ago
Johannesburg, Gauteng, South Africa SD Recruitment Full timeRole DescriptionSD Recruitment is seeking a dedicated Medical Aid Scheme Administrator to join our team.Key Responsibilities:Member Query Resolution: Address member queries related to hospitalisation and benefits.Clinical Report Writing: Write comprehensive clinical reports on patient progress.Cost Containment: Implement strategies to contain costs...
-
Community Scheme Take-on Administrator
3 weeks ago
Johannesburg, Gauteng, South Africa Trafalgar Property and Financial Services Full timeJob title : Community Scheme Take-on AdministratorJob Location : Gauteng, JohannesburgDeadline : April 11, 2025Quick Recommended LinksJobs by Location Job by industries Duties and Responsibilities:Relevant checks on the New acquired Buildings Submit Bank Mandates to relevant parties Liaise with PMA/Brokers to acquire Insurance Documents, Attaining...
-
Johannesburg, Gauteng, South Africa Legal Aid South Africa Full timeLegal Aid SA is a national public entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership,...
-
National Office Administrator
24 hours ago
Johannesburg, Gauteng, South Africa Legal Aid South Africa Full timeJob SummaryThe National Office – Board Secretariat Admin Officer will provide administrative support to the Board Secretariat Department at Legal Aid SA. This role involves maintaining accurate records and filing systems, creating purchase orders, and distributing reports.The ideal candidate will have a strong understanding of administrative procedures and...
-
Medical Scheme Assistant
1 week ago
Johannesburg, Gauteng, South Africa Stryker South Africa (Pty) Ltd. Full timeCompany Overview:Stryker South Africa (Pty) Ltd. is a reputable medical scheme providing quality healthcare services to its members.We are seeking an experienced PMB Assistant to join our team in the Pretoria area.Job Description:The PMB Assistant will be responsible for the administration of PMB and CDL treatment plan authorisations, preparation, referral...
-
Head of Schemes
6 days ago
Johannesburg, South Africa Absa Bank Limited Full timeEmpowering Africa’s tomorrow, together one story at a time. - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job...
-
Rewards & Share Scheme Specialist
6 days ago
Johannesburg, South Africa De Beers Group of Companies Full timeCompany Description - Join us a Rewards & Share Scheme Specialist where you will support the Rewards Team with rewards related data analytics, calculations, and the administration of the share scheme. **Finances are vital. You’ll help us see where we’re going.** Anglo American aspires to become the most valued mining company in the world, and to...
-
Administrative Support Specialist
24 hours ago
Johannesburg, Gauteng, South Africa Legal Aid South Africa Full timeJob DescriptionLegal Aid SA is a national public entity providing quality legal services to vulnerable persons across South Africa. As an accredited Top Employer SA for 11 consecutive years, the organisation offers an exciting Employment Value Proposition with opportunities for development and career growth.The position provides administrative support to the...
-
Head: Secretariat
2 weeks ago
Johannesburg, South Africa University of the Witwatersrand Full time**Main Purpose**: The incumbent is responsible for day-to-day supervision and on-going mentoring and/or training and performance management of a team, which includes three senior committee coordinators (grade AD08), one committee coordinator (grade AD10), one Senior Office Administrator (Grade AD09), and other part-time contractual staff who assume...