Finance and Administration Officer

5 months ago

Pretoria, South Africa Palladium Group, Inc. Full time

**Finance and Administration Officer - South Africa**

**Project Overview**:
Palladium is implementing the USAID-funded Translating Data for Implementation (Data.FI) award. Data.FI is a $180 million, 5-year project which serves as USAID’s primary mechanism for data, technology, and health information systems to support HIV activities across strategic PEPFAR countries. Data.FI is part of a suite of large-scale global HIV programs that USAID has awarded and represents the next generation of HIV/AIDS programs. Data.FI plays a key role in USAID’s goals of helping partner countries on their Journey to Self-Reliance and transitioning local organizations to prime recipients of USG funding.

The overall goal of the Data.FI project is to improve global, regional, and national in-depth analyses of HIV epidemiologic and program data that can be directly applied to expedite the achievement of PEPFAR targets to attain and sustain control of the HIV epidemic. The focus also includes directly supporting host country governments and implementing partners to further enhance existing health information system platforms to inform management responses to well-defined gaps in HIV/AIDS programming. In order to ensure rapid access to high quality data, Data.FI works towards: accelerating data utilization to rapidly course correct and take to scale cost-effective and impactful activities, models and approaches required to attain and maintain HIV epidemic control; scaling and optimizing in-country health information system capabilities to collect, exchange, adapt, govern, and visualize information in order to track the attainment and maintenance of HIV epidemic control; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners by 2020.

**Project Role**:
If you are a problem-solver, collaborator, and doer, and you have expertise in financial management and project administration, we are interested in hearing from you. We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career

**Primary Duties and Responsibilities**:
The position reports to the Country Director on a day-to-day basis with specific financial reporting to the Project Management Unit at Palladium’s US office in Washington, DC. This position may also supervise finance and administrative staff located in South Africa.

**Key Responsibilities**:

- Manage and lead the day-to-day financial and accounting administration, budget administration, banking, cash management, and the financial reporting in compliance with the Data.FI project and donor policies and in coordination with the project’s Country Director and the Palladium DC office staff.
- Ensure compliance with local tax legislation and other statutory requirements.
- Prepare and track project budgets and budget projections, and review expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client’s rules and regulations.
- Oversee timely payments to vendors, contractors, consultants, and staff, and ensure that proper documentation is present, including tracking all tax withholding information and ensuring it is readily updated and available to project leadership and ensuring all field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance with chart of accounts and project charge code(s).
- Work closely with Project Delivery to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information.
- Ensure that all associated administrative and financial documentation and supporting documents are filed appropriately in hard and soft copies including (but not limited to) medical aid, provident fund, banking registration, the fixed asset register and other relevant Palladium SA documentation are kept up-to-date and filed appropriately.
- Work with the Country Director, Regional Manager (RM), and Project Delivery Manager in Washington DC to develop annual budgets, projections, financial plans, costing estimates, timely submission of month-end accruals and monthly cash forecasting.
- Maintain regular communication with the DC staff and submit timely project financial reporting requirements (including month-end accruals) for planning and decision-making purposes.
- Ensure all systems and processes are compliant with project, donor, and country policies and identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
- Assist in procurement processes, which includes recruitment activities.
- Maintain up to date personnel files and ensure compliance with local labor laws and

  • Finance Administrator

    6 months ago

    Pretoria, South Africa InTouch Electrical And Plumbing Full time

    In Touch Electrical & Plumbing is an electrical and plumbing contracting company servicing Gauteng’s industrial, commercial, and domestic areas. We offer a comprehensive range of electrical design, installation, repair, and maintenance services. Since our establishment in 2008, we have built a reputation for quality service and expertise. We strive to...

  • Finance Administrator

    2 months ago

    Pretoria, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Finance Administrator**: **Curro Academy The Blyde** **Vacancy Reference: 21793**: Make a difference without standing in the front of a classroom. Curro needs skilled administrators to help maintain the efficiency of our educational operations. If you're detail-orientated and love supporting educational goals, this opportunity...

  • Finance and Administrative Assistant

    5 months ago

    Pretoria, South Africa Kontak Recruitment SA Full time

    Rietfontein, Pretoria Moot, Gauteng - Accounting/Finance **Finance and Administrative Assistant (JB3468)** **Rietfontein, Pretoria Moot** **R10,000 - R12,000 (Commensurate with Experience)** **Responsibilities**: Managing cash books, including capturing and reconciling transactions Handling petty cash, including issuing funds for expenses and monitoring...

  • Finance Administrator

    6 months ago

    Pretoria, South Africa Finding Personnel (Pty) Ltd Full time

    **Job title: Sales Administrator** **Area: Silverlakes Pretoria** **Industry: Architecture / Interior Design** **Salary / CTC : R 20 000 ( plus cell phone allowance)** **Reports to: Architects and Directors** **JOB DESCRIPTION** **Responsibilities**: **Finance Responsibilities**: - **Accounts Receivable and Payable**: - Process and track invoices,...

  • Finance Administrator

    3 months ago

    Pretoria, South Africa Clinton Health Access Initiative Full time

    Overview: CHAI approaches some of the most pressing issues in global health with a business-oriented strategy to fundamentally change the underlying economics. CHAI’s solution-oriented approach focuses on improving market dynamics for medicines and diagnostics; lowering prices for diagnosis and treatment; accelerating access to lifesaving technologies; and...

  • Office Administrators: Office of The Directors

    5 months ago

    Pretoria, South Africa Affirmative Portfolios Full time

    **Office Administration** **Pretoria** ***: **OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS - Pretoria** **12 Month Fixed Term Contract - Salary: R193 188-00 p/a** **Purpose Of the Post** To render effective and efficient office administration and secretarial support services to Directors **Key Areas** **_Secretarial Support_** - Manage the...

  • Office Administrator: Office of the Directors

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placements Full time

    Job Title: Office Administrator: Office of the DirectorsJob Summary:We are seeking a highly skilled Office Administrator to join our team at the Office of the Directors. The successful candidate will be responsible for providing administrative support to the Directors, including secretarial, administrative, logistical, and financial administration...

  • Administration Officer: HR

    5 months ago

    Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

    The purpose of the job is to provide wide range administrative support to the HR business unit and secretarial support to the Head: HR KEY PERFORMANCE AREAS **Human Resources** - Resolve standard queries within HR policies, procedures, practices and legislation under supervision - Prepare and process employment documents - Quality check HR documents -...

  • Office Administrator

    1 month ago

    Pretoria, Gauteng, South Africa Capital Recruit Full time

    Job Title: Office Administrator/ManagerWe are seeking a highly skilled and organized Office Administrator/Manager to join our team at Capital Recruit. The successful candidate will play a key role in ensuring the efficient operation of our office and supporting the management team.Key Responsibilities:Office Management:Oversee day-to-day office operations to...

  • Office Administrator Pretoria

    5 months ago

    Pretoria, South Africa Affirmative Portfolios Full time

    **Admin and Office Management** **Pretoria - Gauteng** ***: **Office Administrator** **Pretoria** **12 Month fixed term contract** **R193 180pa** **Purpose**: To render effective and efficient office administration and secretarial support services for the Technology for Sustainable Livelihoods and Environmental Solutions and Technologies (TSL & EST)...

  • Finance Officer

    1 month ago

    Pretoria, South Africa FHI 360 Full time

    Finance Officer FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing locally driven solutions. FHI 360 South Africa seeks to appoint a Finance Officer to be based in Pretoria office, South Africa. The Finance Officer will be responsible to provide financial support to the South Africa Finance and...

  • Office Administrator Position

    3 weeks ago

    Pretoria, Gauteng, South Africa Dante Personnel Full time

    Key Responsibilities:As an Office / Finance Administrator with Dante Personnel, you will be responsible for capturing of invoices, supplier payments, and reconciliations. Additionally, you will manage office supplies, maintain attendance registers, and handle switchboard duties.Requirements:Grade 12 qualificationMinimum of 3 years experience in a similar...

  • Vehicle and Asset Finance Administrator

    2 months ago

    Pretoria, Gauteng, South Africa HR Guy Full time

    Job SummaryWe are seeking a highly skilled and experienced Litigation Secretary to join our team at HR Guy. The successful candidate will be responsible for providing administrative support to our litigation team, ensuring the smooth operation of our vehicle and asset finance division.Key ResponsibilitiesProviding administrative support to the litigation...

  • Administration Officer: Talent Management

    5 months ago

    Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

    **JOB PURPOSE**: To provide a wide range of administrative support to the talent management function **KEY PERFORMANCE AREAS**: **Learning Coordination** - Coordinate learning interventions as per the prevailing the FIC training plan, including sourcing of interventions, and liaising with both training providers and delegates. - Administration, including...

  • Finance Intern

    7 months ago

    Pretoria, South Africa Elite Search and Selection Full time

    **Exciting Opportunity for Finance Intern** Are you a motivated individual pursuing a career in Finance? Join our team as a Finance Intern at our mining company's head office in Montana, Pretoria, and gain valuable hands-on experience in financial operations! **Position**: Finance Intern **Location**: Montana, Pretoria **About Us**: A super exciting mining...

  • Officer: Finance

    6 months ago

    Pretoria, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...

  • Office Administrators: Office of the Directors

    1 week ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Description of tasks: Secretarial Support: - Manage the Directors diaries. - Directors kept informed of all engagements in their diaries. - Handle incoming calls - All incoming calls screened and managed according to the Directors requirements - Record messages - Messages recorded accurately and timeously - Respond to queries by providing the required...

  • Office Administrator

    2 days ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Office Administrator Silverton Pretoria Our technical services client seeks a young dynamic Office Administrator with 3 years of experience in a Office / Workshop technical working environment. Driver’s license a MUST to assist with deliveries when needed. Salary: up to R15 000.00 per month (Depending on the experience) Minimum Requirements Matric –...

  • Admissions Officer

    6 months ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Senior Admissions Officer-Operations **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher...

  • Office Administrator

    7 days ago

    Pretoria, South Africa FROGG Recruitment Full time

    Office Administrator Silverton Pretoria Our technical services client seeks a young dynamic Office Administrator with 3 years of experience in a Office / Workshop technical working environment. Driver’s license a MUST to assist with deliveries when needed. Salary: up to R15 000.00 per month (Depending on the experience) Minimum RequirementsMatric –...