Finance Officer

2 months ago

Pretoria, South Africa FHI 360 Full time

Finance Officer

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing locally driven solutions.

FHI 360 South Africa seeks to appoint a Finance Officer to be based in Pretoria office, South Africa. The Finance Officer will be responsible to provide financial support to the South Africa Finance and Operations unit on project and organizational finance, contracts and grants matters.

Responsibilities:

- Receive payment requests from Procurement & Admin team, Contracts & Grants team, Staff members, Corporate Travel accounts and Monthly vendors
- Review supporting documentation in preparation for payment
- Resolve queries relating to the submitted payments
- Conduct Vendor verifications on request
- Capturing payments on DPA
- Initiating payments in the online banking system
- Capturing new beneficiaries on the online banking system
- Complete documentation for Forex payments
- Prepare weekly cash request
- Process debit orders on DPA
- Prepare bank debits and credits journals bi-monthly
- Capture Salary journals
- Prepare payroll 3rd party payments
- Prepare journals for month-end - clearing Prepaid expenses, Workshop advances and Travel Advances
- Assist with Uploading SMAC file on GFAS
- Ensure specified Balance Sheet accounts are current with no long outstanding items
- Follow-up with various departments to clear outstanding items
- Prepare specified Balance Sheet reconciliations at month-end
- Participate /facilitate end of month closing activities as necessary
- Upload specified Balance Sheet reconciliations on GRLi
- Manage EpiC South Africa sub-partners, including reviewing monthly financial reports, coordinating reimbursements, posting approved expenditures and ensuring financial compliance
- Provide ongoing capacity strengthening and mentorship to sub-recipients to strengthen financial and management systems for increased accountability and ownership in managing USG funds
- Management of timely sub-partner advance and liquidation process.
- Manage and maintain subaward documentation and input/maintain information in FHI 360’s subaward tracking system.
- Develop, implement and monitor subaward monitoring plans with each sub-awardee and conduct site visits to ensure and support ongoing compliance with subaward terms and conditions and strengthen capacity of sub-awardees in finance and grants management.
- Assist with providing supporting documentation during internal, external & HQ audits
- Any other duties that may be required from time to time

Applied Knowledge & Skills:

- Applies a thorough knowledge of financial management, investment capital, and risk analysis, debt management, and investment analysis, legal and regulatory compliance pertaining to the respective industry.
- Proficient knowledge of generally accepted accounting principles and Internal control fundamentals
- Proficiency in spreadsheet software required.
- Has a thorough knowledge of external regulations as well as internal corporate policies and procedures,
- Excellent oral and written communication skills.
- Excellent quantitative and analytical skills.
- Strong critical thinking and problem-solving skills.
- Ability to analyze and interpret financial data, identify/resolve errors and prepare reports.
- Ability to motivate and work well with others.

Problem Solving & Impact:

- Analyzes moderately complex business operations and financial statements.
- Reviews and determines compliance with laws and regulations; draws conclusions; makes recommendations for approval.
- Reviews and analyze recommendations from peers.
- Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
- Supervision Given/Received:

- Works under very general supervision. Work is reviewed for soundness of judgment and overall adequacy and accuracy.
- Contributes to the completion of organizational projects and goals.
- Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.

Education:

- Post Matric Diploma or Degree in Finance and Accounting

Experience:

- 5 - 8 Years of progressively responsible accounting, finance and operational management, and experience in a government contracting environment.
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff,
- Must be able to read, write, and speak fluent English
- Non-governmental organization (NGO), government, or private sector experience preferred.

This is a contract position ending 30 September 2025

Closing date: 18 October 2024

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this docum

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