Administrator: Management Support

5 days ago

Pretoria, South Africa South African Reserve Bank Full time

-The main purpose of this position is to perform administrative support functions within the Group Security Management Department (GSMD) to support its programmes and overall operations.
-Detailed Description
Perform general administrative tasks in support of the programmes and overall operations of the department, which include, but are not limited to, correspondence, facilities management, security learning and development administration, contract management, information and communications technology (ICT) coordination, asset management and general human resources administration.
- Provide document and records management advisory and support services to the department in line with legislation, policies, procedures and standards and facilitate and coordinate the transfer of records from departmental divisions to the records centre and corporate archives.
- Perform general tasks in support of the department’s financial administration and ensure the timely submission of accurate payment information.
- Engage in short-term planning and perform tasks in the work plan defined with the Team Leader: Management Support.
- Support the Team Leader: Management Support in his/her role as a sub-records manager as well as a training, facilities, information technology and fixed assets representative, and in effectively managing the requirements and resources of the department.
- Provide support to the Team Leader: Management Support in the monitoring and maintenance of the business continuity process and responsibilities related to the Occupational Health and Safety Act 85 of 1993, where appropriate.
- Provide support in the coordination of the risk and compliance management processes of the department as well as the maintenance of its risk matrices and action plans emanating from internal and external audits.
- Provide administrative support in the preparation of the annual budget and the monitoring of budget-related expenditures.
- Perform administrative duties for learning and development for six accredited security training centres registered with the Safety and Security Sector Education and Training Authority (SASSETA).
- Perform administrative duties for the maintenance of a knowledge management portal for GSMD.
- Coordinate the submission of allowances (shift, overtime, standby etc.) for security staff from Head Office and the cash centres.
- Engage effectively with stakeholders, within and external to the department, that render services to the department.
- Perform administrative duties on an ad-hoc or projects basis as requested by the team leader/manager, while ensuring compliance with relevant guidelines, standards and policies.
Job Requirements
a minimum of a Higher Certificate (NQF 5) in Administration or Risk and/or Compliance, Governance or Records Management, or an equivalent NQF 5 qualification;
- one to three years’ experience in an office management environment;
- knowledge and experience in records and information management, electronic records and document management; and
- knowledge of industry, organisational and business awareness as well as information management, reporting and administration-specific inventory management.

Additional requirements include:

- a drive for results;
- problem-solving and analytical skills;
- interpersonal sensitivity;
- teamwork;
- verbal and written communication skills;
- service and stakeholder focus; and
- computer literacy.
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**The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her experience and competence.
**Recruitment and Selection**

**Human Resources Department
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