Office Admin Assistant
3 months ago
**General Administration**: Manage and maintain office filing systems, both electronic and physical, ensuring that all documents are well-organized and easily accessible.
Schedule appointments and maintain calendars for the office and management.
Schedule and coordinate meetings, ensuring all logistics are in place, including booking meeting rooms and organizing necessary materials.
- **Stationery Management**: Monitor, order, and distribute office supplies, including stationery, ensuring optimal stock levels and cost efficiency.
- **Supervision of Cleaning Staff**: Oversee the performance and schedules of the cleaning staff, ensuring the office environment is well-maintained and presentable at all times.
- **Property Maintenance Administration**: Facilitate and coordinate maintenance requests and services for the office premises.
Liaise with property managers and service providers to ensure timely repairs and maintenance.
- **Fleet Vehicle Management**: Oversee the company’s fleet of vehicles, ensuring they are maintained and serviced as per schedules. Manage vehicle bookings, logbooks, and ensure compliance with company policies.
- **Departmental Admin Assistance**: Provide administrative support to various departments as needed, ensuring smooth operations and timely completion of tasks.
- **HR Admin Support**:
Support the HR department with administrative duties, including assisting with employee onboarding coordinating meetings and interview scheduling.
Matric/Grade 12 (essential).
1 year working experience within the same or a similar role.
**Skills, Abilities and Job-Related Knowledge**:
Strong organizational and attention to detail skills.
Excellent communication and interpersonal skills.
Ability to liaise and communicate at all levels
Ability to handle pressure and meet deadlines.
Proficiency in MS Office (Word, Excel, PowerPoint).
Basic knowledge of HR procedures and fleet management (advantages).
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