Administrator
1 week ago
An opportunity has become available at Mazars; an international professional services firm, based at Mazars House in beautiful Century City, Cape Town. We are looking for an individual to support the Partner/s and Director/s with all administrative aspects of the business. The Assistant will report the Department Head.
**Duties and Responsibilities**:
**Process Management**:
- Accurately and timeously capture weekly timesheets and monthly billings for all partners
- Attend to travel requests timeously
- Provide support to relevant team members within your department and/or other departments when required.
- Documents to be filed accurately
- Easily accessibility of information/documents
**Telephone Management**:
- Answering, screening, initiating a call, message taking in a professional, courteous and accurate manner
- Appropriate communication style/business etiquette.
**Diary Management**:
- All meetings coordinated effectively
- Meetings confirmed 24 - 48 hours ahead of scheduled time
- Catering to be arranged if required and set up of venue
- Manage the partners diary effectively and efficiently
**Minimum Requirements**:
- 3 - 5 years’ experience in office administration
- Diploma/Certificate or equivalent
- Excellent MS Office (Word, Excel, PowerPoint)
- Knowledge of travel and accommodation arrangements (local and international)
- Skilled in diary management
- Knowledge of office management systems
- Strong administrative and organizational skills
- Ability to manage multiple deliverables to the expectation of multiple partners
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