Executive Personal Assistant
6 months ago
**Responsibilities**:
- Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels.
- Manage the timely and accurate flow of information between various stakeholders.
- Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings.
- Coordinate and manage the planning of tours, ensuring all logístical aspects are well-organized.
- Facilitate travel and accommodation arrangements, both locally and internationally, with attention to detail and cost-efficiency.
- Take comprehensive minutes during meetings and assist in preparing related communication.
- Plan and coordinate various events to ensure their successful execution.
- Handle incoming phone calls with professionalism and direct them appropriately.
- Conduct research and prepare reports as requested by the CEO.
- Undertake administrative tasks to maintain the efficiency of the CEO's office.
- Fulfill ad-hoc duties as assigned by the CEO.
- Manage household matters and au pair coordination.
**Requirements**:
- Minimum of 3 years' proven experience as an Executive Assistant or Personal Assistant.
- Demonstrated experience in event planning and tour operations is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Solid understanding of business practices and office protocols.
- Possession of a PA diploma or certification is advantageous.
- Must have a valid driver's license and own vehicle.
- Willingness to travel as required.
- Valid passport and flexibility to work outside standard hours.
For more information please contact:
- Dawn Smith
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