Personal Assistant

3 weeks ago

Pretoria, South Africa South African Reserve Bank Full time

-To provide personal administrative support and assistance to the Head of Department and business units within the International Economic Relations Research and Policy (IERPD) of the South African Reserve Bank (SARB).
-Detailed Description

Manage and maintain the Head of Department’s and senior managers’ diaries including logístical arrangements for appointments, team events and travel in liaison with relevant personnel.
- Receive, screen and respond to incoming telephone calls using own initiative and where appropriate deal with queries and/or route calls to appropriate people.
- Prepare and edit correspondence, communication, presentations and other documents, conducting basic research and analysis where necessary for this purpose.
- Collate and co-ordinate project-based and other information on behalf of the Head of Department and senior managers.
- Review operating practices in own area and implement improvements where necessary.
- Maintain positive internal and external relationships on behalf of the Head of Department, engaging with members and stakeholders at all levels of seniority.
- Create and maintain a contact database for the Head of Department and senior managers’ offices as well as a filing system in accordance with the File Plan of the Bank.
- Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the Head of Department’s office.
- Execute any other tasks as instructed by the Head of Department and senior managers, as and when required.
- Provide information for and prepare management information reports.
Job Requirements

matric plus a Diploma in Personal Assistant & Office Administration, or an equivalent qualification
- a minimum of 5-7 years’ experience in personal assistance or equivalent
Additional requirements include:

verbal and written communication skills;
- interpersonal skills;
- working knowledge of Microsoft Office (i.e. Word, Excel and PowerPoint) and other related software packages;
- time management;
- planning and organising
- problem solving;
- ability to work under pressure:

- ability to work independently;
- attention to detail; and
- organisational awareness.
How To Apply

All interested parties are invited to apply.
- All available vacancies will be visible.
- To log in (right-hand side of the screen):

- Is this your first visit to our Job Site? > Register today (ensure that you include all your qualifications and skills during the registration process); or
- Already registered on our Job Site? > Already registered? > Login here.
- Select Date posted > Last 6 weeks (in the dropdown menu).
- Select the appropriate IRC number to view the full advertisement.

The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.

Human Resources Department
Currency
-ZAR
-Amount of Travel
-Work At Home

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