Executive Personal Assistant

3 months ago

Pretoria, South Africa Numeral Financial Services Group Full time

Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because

WE’RE HIRING

 

It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverse

and each individual feels that they belong. That’s why we want you to join us in the capacity of Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.

So, who are we and why would you want to join us?

We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it

 

Companies in our group include:

  • LNDR – a lending solutions provide
  • Cryosave – A bank for newborn stem cells
  • APS – an outsourced call centre management company

 

What can we offer you? Some of our benefits include:

  • Modern fit-for-purpose people practices.
  • Working in a state-of-the-art tech building that includes access to on-site gym to help you grow your fitness as much as you do your brain.
  • Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.

 

Great, so who would be a good fit?

An organizational specialist who is an expert in ensuring the CEO’s life, communication, contacts, tasks and diary are managed in a highly efficient manner. Someone with Interpersonal skills is a must as well as great writing and communication skills. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy is applied relating to all tasks received, whilst always maintaining confidentiality.

 

You may be wondering, what would such a fantastic individual’s duties include?

  • Providing professional and confidential administrative support.
  • E-mail and Diary management for CEO and General Office Administration.
  • Providing support to the CEO by managing e-mails , setting up of meetings and coordinating all the resources associated with same.
  • Maintaining and setting up new templates relating to forms and other documentation regularly used.
  • Providing logistical support to the CEO in the execution of his duties.
  • Organization and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorization, follow up, sending to relevant stakeholders.
  • Organizing business and private travel arrangements.
  • Communicating verbally and electronically with internal and external clients.
  • Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries.
  • Dealing with businesses or Client queries and enquiries.
  • General Administration and any ad hoc duties/projects that will be assigned from time to time.
  • Event planning and management.
  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Creation of documents, letters, mails and PowerPoint presentations for the Group CEO.
  • Reminding the manager/executive of important tasks and deadlines.
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Managing contacts, databases and filing systems.
  • Minute taking during meetings.
  • Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates/attendee list/logistics/catering).
  • Data capturing.

 

Are there any specific skills and attributes required?

  • Someone who uses initiative and is proactive in all tasks give to them.
  • Someone who can work independently and without supervision .
  • Self-motivated and disciplined .
  • Someone who is resourceful when uncertainty arises.
  • An unwavering ability to remain professional at all times.
  • Someone who is cordial and amenable .
  • Applying a level of assertiveness when required.
  • Someone who is not afraid of change and can adapt
  • A high level of focus applied at all times.
  • The ability to apply logical thinking , especially when problems arise.
  • High attention to detail .
  • Someone who has the ability to always maintain a high level of confidentiality .

 

So now you’re really excited and want to know what’s next. Well, take a look at the below requirements and if you

meet them; apply, apply, apply:

  • A Degree or Diploma in Business Management, Secretarial or similar field.
  • 3-4 years’ executive secretarial and/or administrative support experience.
  • Highly computer literate with experience in Microsoft Office Suite (non-negotiable).
  • Own reliable vehicle and a valid driver’s license.
  • The ability to work longer hours and thrive within a fast-paced, demanding environment.
  • Someone who is driven to succeed, who is looking for exposure to grow as a personal assistant or to become an executive. 

  • Personal Assistant

    6 months ago

    Pretoria, South Africa Kencorp Executive Search Full time

    **Responsibilities**: - Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents - Acting as a first point of contact: dealing with correspondence and phone calls - Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and...

  • Executive Personal Assistant

    3 weeks ago

    Pretoria, Gauteng, South Africa Numeral Financial Services Group Full time

    Job Title: Executive Personal AssistantWe are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, correspondence, and other tasks, ensuring seamless execution of their duties.Key Responsibilities:Provide...

  • Executive Personal Assistant

    5 months ago

    Pretoria, South Africa Trading Places Manufacturing Recruitment Full time

    **Responsibilities**: - Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels. - Manage the timely and accurate flow of information between various stakeholders. - Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings. -...

  • Executive Personal Assistant

    5 months ago

    Pretoria, South Africa Enshrine Placements Full time

    Executive Personal Assistant - Silverlakes, Pretoria - Job ID 3874 **Position details**: Type: Permanent Reports to: CEO Reporting, total staff compliment: 1-10 Job titles of direct reports: All staff below the CEO Key external relationships: Clients, Mines, Service Providers Primary Purpose: Assist the CEO, with the day to day running of his personal life...

  • Executive Personal Assistant

    3 days ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because WE’RE HIRING! It’s our mission to unleash the potential in our team, and we know...

  • Personal Assistant

    4 months ago

    Pretoria, South Africa Omega HR Solutions Full time

    Join the team of a Prestigious Private School in Brooklyn, Pretoria, as a Personal Assistant to the Executive Head Are you a seasoned Personal Assistant with a passion for providing top-notch administrative support and maintaining high standards of excellence? We are seeking a dynamic individual with exceptional English language skills and a solid...

  • Executive Personal Assistant and Administrator

    5 months ago

    Pretoria, South Africa HSRC Recruitment Full time

    **Job Advert Summary**: The Office of the Group Executive: Shared Services (GE:SS) is responsible for providing a coordinated corporate support function to the HSRC for administrative transactional processes, including human resources servicing, information technology processes and support, and all facilities and occupational health and safety services and...

  • Personal Assistant

    7 months ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    Our client is a professional quantity surveying, and construction management company, and is seeking a Personal Assistant to join their dynamic team. Area: Irene - Pretoria Salary; Market related **Requirements**: - Experience in similar industry - Must have personal Assistance Experience. - Fully bi-lingual - Own vehicle - Presentable with consistent...

  • Executive Personal Assistant to The Cfo

    2 months ago

    Pretoria, South Africa Six Sense Full time

    A well-established public entity is seeking to appoint an Executive Personal Assistant to the CFO The Executive Personal Assistant to the CFO is required to manage an Executive office effectively and offer the level of support required to enable an executive to perform his/ her full potential and focus on executive matters. **Qualifications and...

  • Executive Personal Assistant

    2 weeks ago

    Pretoria, South Africa Numeral XII (Pty) Ltd. Full time

    **Position: Personal Assistant to the CEO** **Location: Pretoria** **Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because, WE’RE...

  • Executive Personal Assistant

    3 months ago

    Pretoria, South Africa Numeral Financial Services Group Full time

    Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because WE’RE HIRING! It’s our mission to unleash the potential in our team, and we know that...

  • Executive Personal Assistant

    3 months ago

    Pretoria, South Africa Status Asset Management Full time

    Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because WE’RE HIRING! It’s our mission to unleash the potential in our team, and we know that...

  • Personal Assistant

    4 months ago

    Pretoria, South Africa Chainlink Recruitment Full time

    We are looking for an Afrikaans speaking Personal Assistant (Private) in Lynwood, Pretoria to join our team. - Job Type: Permanent - To start: ASAP - Salary scale: R25 - 30k CTC - Age: 35+ - Gender: Female - Non-EE Position - Acting as a first point of contact: dealing with correspondence and phone calls - Managing diaries and organising meetings and...

  • Personal Assistant

    2 months ago

    Pretoria, South Africa Y Recruit Full time

    **Job Overview**: **Date Posted**: Posted 16 hours ago- **Location**: Pretoria, Gauteng- **Job Title**: Personal Assistant- Closes: 30 September 2024**Education Level**: Diploma- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Personal Assistant position available in Pretoria East.**: My dynamic and rapidly growing adherence company, known for its...

  • Executive Personal Assistant

    5 months ago

    Pretoria, South Africa Afrit Full time

    **Introduction** AFRIT is one of the most respected and innovative trailer manufacturers in Africa. With more than 50 years experience in the industry. AFRIT has a solid reputation of being competitive, innovative, and at the forefront of industry. A highly advanced infrastructure, coupled with a constant drive for expansion has allowed AFRIT to become the...

  • Executive Personal Assistant

    5 months ago

    Pretoria, South Africa Afrirent Holdings Full time

    We are looking for a dynamic individual to join our Company To provide end-to-end secretarial support to the Chairperson of the Board (and on occasion to the CEO) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards. It will also be a requirement of the individual from...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    -To provide personal administrative support and assistance to the Head of Department and business units within the International Economic Relations Research and Policy (IERPD) of the South African Reserve Bank (SARB). -Detailed Description Manage and maintain the Head of Department’s and senior managers’ diaries including logístical arrangements for...

  • Executive Assistant to Executive

    1 week ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Executive Assistant to Executive Pretoria East Our client educational client seeks an Executive Assistant / Personal Assistant to Executive. Comprehensive administrative and confidential support to the executive. This role requires a highly organized, detail-oriented, and discreet individual with excellent communication, interpersonal, and problem-solving...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    The main purpose of this position is to provide personal administrative support and assistance to the managers of the Corporate Services Department within the South African Reserve Bank. Detailed Description Manage and maintain the manager’s diary including logístical arrangements for appointments and travel in liaison with relevant personnel - Receive,...

  • Executive Assistant

    1 month ago

    Pretoria, Gauteng, South Africa Numeral XII (Pty) Ltd. Full time

    Job Title: Executive Personal AssistantWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team at Numeral XII (Pty) Ltd. As a key member of our organization, you will provide exceptional administrative support to our CEO, ensuring the smooth operation of our business.Key Responsibilities:Provide professional and...