Leasing Administrator

2 weeks ago

Cape Town, South Africa Recruitment and Consulting Specialists Pty Ltd Full time

My client in the Real Estate Industry is looking to employ a Leasing Administrator in the Western Cape Region,

**Understanding the Mall Leasing Strategy including**:
Tenant mix
Tenant requirements
Budgeted rentals
Lease Documentation
Responsible for the preparation of the necessary documentation for acceptance/approval:
Understands and implements timely and accurate Leasing Processes and Procedures.
Preparation of Offer to Lease Documentation as per mandate.
Ensure timely return and accurate signing and initialling of Offer to Lease and necessary supporting documentation by tenant.
Ensure Business Plan for new tenant accompanies the signed Offer to Lease.
Preparation of Tenant Release Form (TRF) for approval.
Preparation and distribution of Letter of Acceptance
Prepare Lease Capture Form (LCF)
Leasing Administration
Preparation of Lease Agreement accordingly
Follow up on all FICA documentation, credit checks, bank codes and check tenant references
Responsible for acquiring all related information for Surety / Deed of Guarantee Reviews
Responsible for TPN credit checks
POPI Act compliancy

**Leasing Administration**:
Assist with the canvassing
Determine real tenant interest and set up meetings
Learn to negotiate leases

**Responsible for accurate and timely reports**:
Leasing Meeting Reports
Risk & Tracking Reports
National Exco Leasing Reports
Responsible for effective and secure filing of all lease and related documents and tenant correspondence.
Understanding and accurate interpretation of legal terms and legal implication of Standard Lease Clauses.
Responsible for tenant interaction and correspondence in terms of finalizing the lease administration documentation.
Responsible for timely collection of Tenant Deposits
Responsible for timely Lease Finalization.
Any other duties related to loading and processing of new leases and lease renewals.
Works with Financial Department to ensure accurate and timely loading of Lease Schedules
Keeps management informed of area activities and of any significant problems.

**Leasing Assistance**:
Attends and participates in meetings when required, including typing of minutes of Leasing Meetings.
Responsible for answering and screening incoming calls relating to lease enquiries.
Attend to all leasing enquiries.
Typing of all correspondence relating to leasing activities.
Attends to visitors/potential tenants.
Completes special projects as assigned.
Minimum Qualifications
Matric or equivalent qualification
Minimum Experience
2 or more years experience in a similar or related role.

**Skills**:Computer Literacy - Microsoft Office
Planning
Business Writing
People Engagement
Communication
Administration

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