Workforce Team Leader
2 weeks ago
Team Leader/Scheduler
Reports to - Assistant Manager / Manager - WFM
**Job Purpose**
Team Leader - WFM will be responsible for managing all activities associated with scheduling, Rostering, Capacity planning, Shrinkage, FTE calculation, monitoring, etc. effectively. Also to achieve the business objective & service level objectives by maximizing efficiencies, occupancy & utilizations
**Primary Responsibilities**
- Review Weekly forecast and provide inputs
- Review weekly intraday & rosters
- Review KPIs and Service Level projections for the coming week
- Ensure Service Levels & other KPI’s are met consistently as per plan
- Ensuring all necessary & relevant efficiency parameters are within target
- Have effective discussions with stakeholders & manage escalations (wherever required)
- Effectively manage outage scenarios
- Effectively support IVR routing changes
- Prepare Reporting of floor activities for scheduling & real time (few mentioned)
- Hourly updates on ACT, Service Levels, etc
- Expected Service Levels & vertical synopsis
- Leave management
- Manage ad-hoc requirements from Ops & any other functions
- Discuss daily / weekly performance with stakeholders
- Outlier management for all efficiency parameters
- People management - activities like coaching, mentoring, appraisal conversations, etc
**Knowledge, skills & competencies required**
**Functional Skills and Competencies**:
- Overall Understanding of the Workforce Management
- Understands and know the purpose of the role and how it links to the other roles
- Good knowledge of MS Office
- Understands and has knowledge of key Contact Centre metrics such as shrinkage, AHT, Occupancy, schedule adherence, etc
- Analyse situations, identifies the gaps quickly and take necessary steps to avoid impact on Service Levels
**Customer Focus (Core)**
- Ability to maintain high confidentiality with sensitive information, data and display integrity.
- Ensure that customer is the focus (internal and external) of all actions and decision taken
**Communication Skills**
- Ensures delivery of all promises and commitments made to the customers / stakeholders
- Influences stakeholders and team members alike by creating positive relationships with them in order to achieve company goals
- Ability to translate and summarize analytical data findings into actionable recommendations
**Interpersonal Skills and Teamwork**
- To be able to communicate effectively, both verbally and in writing with stakeholders & across levels
- Ensures that full support is rendered to all team members in conducting their day-to-day affairs and all team decisions are supported irrespective of personal agenda
**Tools**
- Should have worked extensively with at least one of the WFM software’s, like eWFM, Genesys, Verint etc
- Proficient in MS Office
**Minimum Requirements**:
- Minimum 4 years of work experience in Contact Centre Industry
- Minimum of 2 year experience in Workforce Management within a leadership role
- Matric essential
**Job Types**: Full-time, Permanent
**Salary**: Up to R21,000.00 per month
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