Production Administrator

1 week ago


Pinetown, South Africa NBISA Recruitment Full time

**Job Advert Summary**:

- To manage and control the inflow, outflow and maintenance of all controlled documents required in the department.
- To maintain department stats, compile reports and perform the required SAP transactions to ensure the efficient operation of the department.
- To ensure administrative support to department staff and all stakeholders within the organisation
- To ensure statistics required by stakeholders are available
- To ensure stock availability by placing requisitions and follow through until received
- To track and report batch status to ensure facilitation of operations
- Compilation of batch documentation for pharmacist review
- Auditing of batch documentation for Pharmacist review
- Confirmation and Goods Receipt of product yields on SAP for Pharmacist verification

**Minimum Requirements**:

- Relevant Tertiary qualification
- 1-year experience in an administrative role. Experience within the pharmaceutical environment, with an understanding of cGMP and GDP will be an added advantage
- Exposure to SAP or other Electronic control systems
- Proficiency in Microsoft Word, Excel and PowerPoint

**Duties and Responsibilities**:
**Control of MCDs**
- Verification of MCD’s and collection from QA.
- Ensure correct filing of MCDs as per status of the batch in a timeous manner
- Compilation and review of MCDs to ensure completion
- Goods Receipt of product yields on SAP after Pharmacist verification, reconciliation and SAP confirmation.
- Pre-audit of MCD as per checklist prior to pharmacist audit.
- Check that all calculations and formulations in the document are correct before pharmacist audit
- Submission of MCDs to ORP after the completion of the pharmacist audit. Compilation of the final batch document to include all the reports and results of QC testing.
- Recording status of MCDs in log books when submitted to ORP. Ensure MCDs are received and acknowledgement of receipt completed on log book. Management of the Document Tracing Register for accuracy to ensure traceability
- Recording/tracking of MCD status until submission to ORP
- In-process monitoring of the batch documentation to ensure that all mandatory information is completed and verified.
- Attend to MCD queries where possible.
- Maintain document release target of two weeks from production to ORP.

**Control of departmental SOPs**
- Maintenance of departmental SOPs by ensuring that SOP files and indexes are kept up to date with current versions at all times
- Assist in compilation of department MCD’s, PCD’s and SOP’s for implementation
- Assist with training of SOP’s and uploading of training records on SAP DMS
- Control of authorised copies of master document SOPs required for reference at the work stations
- Audit departmental document files periodically and maintain and manage the document system.
- Monitor status of documents under review periodically and follow up with relevant production personnel for completion of tasks

**Control of departmental log books**
- Compilation of departmental log books.
- Audit completed logbooks and submit to QA for archiving
- Request new log books in a timeous manner and ensure log books are available for use on time

**Control of batch related information records**
- Generation of equipment/machine reports and charts
- Pre-Auditing of batch reports and charts for accuracy
- Printing of reports and charts
- Attachment of reports and charts to the correct documents.
- Recording of batch information on reports and charts
- Ensure reports and charts are approved and authorised by pharmacist prior to attachment to relevant MCD
- Monitor status of documents under review periodically and follow up with relevant production personnel for completion of tasks

**Data capturing and compilation of reports**
- Update of daily departmental statistics in a timeous manner
- Compilation and Submission of the Monthly and Quarterly Process Control Review reports
- Compilation of in-process data controls for product investigations
- Assisting with updating the skills matrix template

**Inventory management and procurement services**
- Monitor the assigned departmental stock requirements and levels.
- Conduct weekly on-hand stock verification against SAP to ensure that the department stocks are up to date prior to periodic stock takes
- Create requisitions and reservations on SAP to order all departmental stock in a timeous manner.
- Tracking of all departmental non-stock items through procurement to ensure timeous receipt

**Management of batch product labels**
- Ensure expiry labels are requested in a timeous manner
- Ensure that Goods Issue labels and GI Slips are signed by the pharmacist and attached to the correct batch documents
- Ensure that Goods Receipt labels are available for attachment to the correct products with the correct information on the label
- Verification for correctness of labels and availability when required.
- Perform correct goods receipt of product quantities manuf



  • Pinetown, KwaZulu-Natal, South Africa CTA Recruitment Full time

    This Production Management Opportunity at CTA Recruitment offers a chance to join a dynamic team and take on new challenges. As a Production Manager, you will be responsible for overseeing the entire production process, from planning to execution, and driving business growth through effective management.Key Responsibilities:Develop and implement production...


  • Pinetown, KwaZulu-Natal, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    My client is to employ a Junior Production Planner to join our dynamic team. This role is ideal for a driven graduate with strong analytical skills, problem-solving abilities, and a keen interest in supply chain and production planning. No prior work experience is required, but a competitive mindset and a willingness to learn are essential.Minimum...


  • Pinetown, KwaZulu-Natal, South Africa Fouche & Co Recruitment Full time

    Key Responsibilities:Managing office administration and ensuring efficient daily operationsHandling basic accounts, invoicing, and financial record-keepingAssisting with sales administration, including processing orders and customer follow-upsUpdating and maintaining production schedules to ensure smooth workflowCreating and managing reports using Excel...


  • Pinetown, South Africa AVI Limited Full time

    **AVI Ltd. **is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel. **NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in...

  • Sales Administrator

    4 days ago


    Pinetown, South Africa Tower Group Full time

    **Sales Administrator** - To provide clerical and organizational support to the sales division. - Track orders, process paperwork, maintain the customer database, and ensure products or services are delivered on-time. - Handle customer questions, requests, and complaints. - Check orders and invoices for accuracy - Contact clients to obtain missing...


  • Pinetown, KwaZulu-Natal, South Africa Fouche & Co Recruitment Full time

    This role combines technical expertise with operational and office management responsibilities. You will play a pivotal role in cost analysis, project scheduling, and workflow optimization while ensuring smooth day-to-day office operations.The ideal candidate will excel in using tools like MS Project and Excel to manage production schedules and data-driven...

  • IT Administrator

    3 days ago


    Pinetown, South Africa ARTsolar Full time

    Job Overview Systems Developer to integrate with the IT team who also provides IT support to staff when required. Responsibilities and Duties but limited to - Maintaining / migrating current in-house developed software solutions, designing and developing new software solutions in various programming languages - Maintaining and adding new features to...


  • Pinetown, South Africa The Building Company Full time

    Handle sales administration for Nedbank & Real-People in store agents - Manage a process to follow up outstanding quotations - Processing of sales orders - Providing quotations on official company documentation - Dealing with customer queries and ensuring that the Thumbs Up service is delivered to all customers every time - Check data accuracy in orders and...

  • Parts Administrator

    4 days ago


    Pinetown, South Africa Staff Solutions Full time

    KwaZulu Natal, Pinetown - (Market related) Our client in the Automotive industry is seeking a Parts Administrator to join their team in Pinetown KZN. - Allocate and agree tasks with staff - Train staff when required on issues such as quality of work, technical specifications, work procedures and practices - Manage performance outputs - Ensure productivity -...


  • Pinetown, South Africa Pro Tem Full time

    **Job Title Dispatch Administrator** Branch: KZN Pinetown Position Reports to Branch Manager **Job Overview** - Plan daily deliveries to various customers within the KZN region. - Execution of deliveries timeously whilst provided constant feedback to customers. **Minimum Requirements** - Matric - Logistics background - Understand the KZN region from a...


  • Pinetown, South Africa RPO Recruitment Full time

    A successful manufacturing firm in KZN is looking for a careful, detail-oriented person with a passion for numbers to join their dynamic team in Pinetown as a Payroll Administrator. **Responsibilities**: - Importing and completing the weekly wage run - Managing all admin relevant to a weekly payroll - Ensuring all employees deductions are correctly...

  • Dispatch Administrator

    11 hours ago


    Pinetown, South Africa Unique Personnel Full time

    **Job Number** - 70374 **Job Type** - Permanent **Job Title** - Dispatch Administrator **Computer Skills** - Ms Office **Industry** - Manufacturing **City** - Pinetown **Province** - Kwazulu Natal **Job Overview** - Plan daily deliveries to various customers within the KZN region. - Execution of deliveries timeously whilst provided constant feedback...


  • Pinetown, South Africa Resource Consulting Full time

    A market leader in the packaging sector seeks a well-qualified individual with a passion for payroll, people and manufacturing, to to join their financial sector at their facility in KZN. This position will report to the Commercial Executive and offers tremendous opportunity for personal and professional growth. **Requirements**: **Education**: -...


  • Pinetown, KwaZulu-Natal, South Africa Mpact Plastics Full time

    Duties and ResponsibilitiesWe are looking for an experienced Internal Sales Administrator to join our team at Mpact Plastics Pinetown.This role requires a high-energy professional with a background in internal sales and customer management, who can work effectively in a multi-faceted environment.The incumbent will report to the Operations Manager and be...


  • Pinetown, South Africa Re|source Consulting Full time

    A prestigious leader in the packaging sector has a vacancy for a Payroll Administrator to manage the weekly payroll of approximately 250 employees. This position will report into the Commercial Executive, and is based in Pinetown, Durban, and offers stability and significant opportunity for personal and professional growth. Responsibilities will include:...


  • Pinetown, KwaZulu-Natal, South Africa Bonafide Human Capital Full time

    Bonafide Human Capital, a renowned automotive dealer in Pinetown, is seeking a highly skilled Automotive Warranty Administrator to join their team.The primary objective of this role is to provide exceptional service to customers by ensuring prompt and quality handling of vehicle warranty claims. This involves acting as an interface between the technical team...


  • Pinetown, KwaZulu-Natal, South Africa Vision Elevators (Pty) Ltd Full time

    Job Title: Mechanical Engineer for Lift ProjectsCompany OverviewVision Elevators (Pty) Ltd is a reputable manufacturer of elevators and lift systems. We pride ourselves on delivering high-quality products and services to our customers. With a strong focus on innovation and customer satisfaction, we strive to maintain our position as a leader in the...


  • Pinetown, South Africa Pro Talent Full time

    Maintain compliance to IATF 16949, ISO 9001, ISO 14001 management system, regulations, legal requirements & ISO standards including Occupational Health & Safety regulations / requirements - Internal auditing to IATF 16949, ISO 9001, ISO 14001 requirements - Non-conformance notes - root cause analysis / problem solving / verification - Costing of...


  • Pinetown, South Africa endosurgical-pty-ltd Full time

    **Import Purchasing** - Must have excellent written and oral communication skills (liaising with international supplier) - ± 2 years experience **(compulsory)** - Freight and Costing experience will be an advantage **Procurement Planning** - Analysing historic sales and stock data to plan and purchase products and maintain a consistent stock-on-hand...

  • Sales Admin Support

    2 weeks ago


    Pinetown, South Africa Affirmative Portfolios Full time

    **Sales ~ Manufacturing** **Pinetown** ***: **Sales Admin Support - Pinetown KZN - R200 000 - R300 000 per annum** Our client is looking for a motivated go getter, with energy and grit who is looking for a career in Sales and Admin Support in the Ballistics manufacturing environment. An individual who is technically minded and wants to grow within a...