HR Practitioner

8 months ago

Johannesburg, South Africa National Risk Managers (Pty) Ltd Full time

We are currently looking for a skilled HR Practitioner with a passion for HR processes and labour relations. Based in Benoni

**Key Tasks**

**HR Compliance - Adhere to and maintain HR processes and procedures**
- Create and maintain personnel information management processes for all employee documentation, including job descriptions.
- Check that staff movements are capture correctly and in line with the approved Organogram.
- Adhere to all HR standard operating procedures including advice HRBP’s where change is required.
- Adhere to all HR processes and procedures.
- Provide employees with relevant and valid job descriptions that are aligned to the organogram.
- Create, Implement, and maintain accurate and updated record keeping and document control of employee information.
- Maintain employee confidentiality in alignment with all relevant legislation (e.g POPIA etc)
- Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Provide HRBP with accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; LRA and BCEA).
- Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation.
- Report all irregular conduct to HRBP’s that may occur during recruitment or any other HR process.

**Labour Relations - Provide consistent and accurate support to HRBPs**
- Facilitate all disciplinary processes as well prepare the Portfolio of evidence in support of the HRBP.
- Sit in as HR Representative during formal Labour procedures.
- Prepare for all CCMA related matters in support of the HRBP.
- Update Labour Relations Tracker (Weekly /monthly/ quarterly).
- Send telegrams to employees who have absconded.
- Facilitate the issuing of notice to attend disciplinary hearings and notice of suspension to employees.
- In support to the HRBP, take part in conciliation and arbitration at the CCMA.
- Educate and inform staff regarding policy changes, processes and procedures.
- Ad-hoc assistance with training on relevant labour legislation, internal processes and procedures.

**Maintain staff and organizational data accurate and “cleaned” where required**
- Daily consulting - Provide necessary data required by HRBP’s for clients.
- Keep track of leave data and compliance and report any anomaly to HRBP.
- Provide accurate data to HRBP for reporting (weekly report and Metrix report).
- Create and provide detailed and accurate HR data onto relevant HR Systems.
- Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g; headcounts; terminations; loans; counselling; leave; overtime etc.).
- Administer regular clean ups on HR Systems to ensure data accuracy and relevance.

**Capture Payroll information accurately and on time**
- Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters.
- Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding).
- Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues.
- Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured.
- Monitor the leave of employees
- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation).
- Maintain accuracy and confidentiality regarding salaries and payments of staff.
- Ensure distribution of payslips and follow ups with payroll for those who have not received. Ensure compliance with all applicable remuneration legislations required for deductions and overtime.

**Check that Accurate Benefits information is captured for credible Benefits Administration**
- Ensure that all employees without medical aid coverage are informed about the requirement to join the company's medical insurance or provide proof of existing membership.
- Refer employees who lack coverage to Groupschems to coordinate their mandatory enrollment in the medical insurance plan.
- Update and Record employee information regarding staff beneficiary details.
- Provide information; guidance and support to employees on the company benefit profile in support to the HRBP. Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.

**Attend to all General HR Administration**
- Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
- Perform regular HR checks to ensure no audit findings in HR administration.
- Assist HRBP with employee wellness initiatives.
- Facilitate counselling and drug testing procedures.
- Facilitate workshops and site visits with service providers for staff awareness and wellbein

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