Tour Staff Administrator

2 months ago

Cape Town, South Africa G Adventures Full time

About Us

G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years.

Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with local communities, directly benefiting the people and places we visit at every step of our tours.

With the demand for travel coming back strong, we are set up and excited for this next chapter in our company’s story — and we’d love for you to be a part of it.

Our DNA revolves around building, nurturing, and developing a diverse culture of people and a true sense of belonging, where everyone is encouraged to bring their authentic self to work each and every day. You’ll have the opportunity to grow your career, and yourself, alongside a passionate, talented, and welcoming community that works hard to spread goodness around the world.

If all that sounds like your kind of thing, well, we can’t wait for you to join us.

About the role

The Tour Staff Administrator is responsible for providing admin support to the Tour Staff team. This role focuses on assisting with the day-to-day administrative tasks related to the management of CEOs_ (Tour guides)_ and other tour operations. It reports into the Tour Staff Manager and works closely with the Tour Staff Coordinator to manage various administrative aspects.

This role is office-based, currently three days a week in Cape Town, South Africa and is a fixed term contract for a period of up to six months.

What you’ll be doing- Assist with administrative tasks related to CEO management, including payroll and accounts.- Help maintain CEO records and ensure they are up-to-date.- Help compile pre-trip documents for CEOs.- Create trip doc folders for CEOs on Google Drive- Provide administrative support for logístical issues and emergencies during trips.- Help gather information necessary for CEOs' trips.- Provide administrative support for field activities as requested.- Update and maintain the route guides.- Maintain the CEO Google Drive folder and create an effective filing system for important documents and keep them up to date.- Support the team in preparing presentations and other materials for meetings and training sessions- Perform other administrative tasks as directed by the Tour Staff Manager and Tour Staff Specialist- Manage and maintain the internal CEO website by keeping it up to date with the relevant info on an ongoing basis.- Assist with onboarding processes for new CEOs by compiling all relevant qualifications, permits, personal documents etc- Regularly review the validity of required permits and documents and keep the CEOs aware of this-
- Assistance with invoice validations in the Reservations department as needed.

What you’ll need- A passion for the region/industry and people- Excellent verbal and written communication skills- Strong administration background and organisational skills- Ability to manage a crisis and take responsibility for the safety of others- Customer service oriented- Ability to navigate and use a variety of computer systems confidently with speed and efficiency.- Ability to recognise the demands of deadlines and schedules in work.- Ability to focus on day-to-day operations whilst achieving operational excellence.- Ability to work legally in South Africa

What do we offer you?- Competitive salary commensurate with the role- Competitive benefits package- Birthday day off- Vacation time for you to recharge- Enhanced Parental Leave- Learning and growth opportunities- Employee Resource Groups

*Applicable based on location*

G Adventures is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants.

  • Tour Staff Administrator

    4 weeks ago

    Cape Town, South Africa G Adventures Full time

    About Us G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years. Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with...

  • Tour Staff Coordinator

    5 months ago

    Cape Town, South Africa G Adventures Full time

    About Us G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years. Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with...

  • Freelance Tour Guide

    5 months ago

    Cape Town, South Africa Upigrow Full time

    Job Title: Tour Guide - Cape Town Company: Cape Tour Guides **Job Type**: Contractor (Seasonal) Location: Cape Town, South Africa Job Summary: Cape Tour Guides, a leading tour operator in Cape Town, is seeking experienced and enthusiastic Tour Guides to join our team on a contractor basis. As a Tour Guide, you will be responsible for providing memorable...

  • Tour Operations Specialist

    2 weeks ago

    Cape Town, Western Cape, South Africa Tych Business Solutions Full time

    Tych Business Solutions is seeking a highly skilled Tour Operations Specialist to join their team. The ideal candidate will have experience in designing tour packages and negotiating rates to convert enquires and quotes into profitable bookings. The successful candidate will spend 60% of their time on quoting and booking confirmations and 40% on...

  • Touring Consultant

    7 months ago

    Cape Town, South Africa Belmond Full time

    As a Touring Consultant at Exclusive Destinations, you are part of a team that enhances guest experiences through personalized handling of reservation requests. In this role, you will deliver highly quality and efficient service, ensuring that every guest has an exceptional Safari experience. If you’re looking to develop your skills and be part of the...

  • Touring Consultant

    7 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Touring Consultant at Exclusive Destinations, you are part of a team that enhances guest experiences through personalized handling of reservation requests. In this role, you will deliver highly quality and efficient service, ensuring that every guest has an exceptional Safari experience. If you’re looking to develop your skills and be part of the...

  • Ound Tour Operator-travel Administrator: R12k-r17k

    1 month ago

    Cape Town, South Africa HotelJobs.co.za Full time

    **INBOUND TOUR OPERATOR-TRAVEL ADMINISTRATOR: R12k-R17k DOE** **Requirements: Qualifications, Skills, Knowledge, Experience** - Degree or diploma or hospitality industry certificate - In depth product knowledge of Southern Africa - Experience working in a travel company or in the hospitality industry - Good product knowledge of Southern African properties...

  • Administration Support Specialist

    7 days ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    We are seeking an Administration Support Specialist to join our team at Persona Staff.About the RoleThis is a fantastic opportunity for an experienced administration professional to take on a diverse range of responsibilities and contribute to the smooth operation of our organization.Key ResponsibilitiesFront Desk Management: Answering phone calls, directing...

  • Administrative Support Specialist

    7 days ago

    Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Persona Staff in the Northern Suburbs of Cape Town. This role plays a crucial part in providing administrative support to our company.Key Responsibilities:Customer Service: Answering and directing calls, ensuring exceptional customer service.Office Management: Managing...

  • Luxury Groups Tour Consultant

    4 weeks ago

    Cape Town, Western Cape, South Africa Career Dynamics Global Full time

    Luxury Groups Tour ConsultantWe are seeking a highly motivated and experienced Luxury Senior Groups Tour Consultant to join our growing team at Career Dynamics Global.The ideal candidate will have a solid track record as an Inbound Tour Consultant/Operator in the Luxury market (4 & 5 star) and excellent organisational skills, good time management, and the...

  • Administrative Assistant Position

    4 days ago

    Cape Town Northern Suburbs, South Africa Persona Staff Full time

    We are seeking an experienced Administrative Assistant to join our team at Persona Staff. As a key member of our support staff, you will be responsible for providing administrative assistance to our employees and management.About the RoleThis is a full-time position that requires strong organizational skills, attention to detail, and excellent communication...

  • Fit Tour Consultant

    5 months ago

    Cape Town, South Africa Tych Business Solutions Full time

    **Job ID**: 90494**Date Posted**: Posted 5 hours ago**Location**: Cape Town**Job Title**: FIT TOUR CONSULTANT - CAPE TOWN - WESTERN CAPE Key Result Areas: - To understand our clients’ needs and requirements - know what to sell when, where and - Developing your product knowledge to assist with achieving our key business i.e. On the job training,...

  • Sales Administrator

    5 months ago

    Cape Town, South Africa Edwin Doran Full time

    An exciting opportunity for a Sales Administrator has become available within the Edwin Doran Sports Tours Sales Team. The sales support role works with the UK based sales team to service the many requests for quotes and packages from the playing tours market. The role will involve supporting the Sales Managers with constructing life changing tours and...

  • Sales Administrator

    5 months ago

    Cape Town, South Africa Edwin Doran Full time

    **An exciting opportunity for a Sales Administrator has become available within the Edwin Doran Sports Tours Sales Team.** The sales support role works with the UK based sales team to service the many requests for quotes and packages from the playing tours market. The role will involve supporting the Sales Managers with constructing life changing tours and...

  • Junior Administration Assistant

    7 days ago

    Cape Town, South Africa Persona Staff Full time

    Requirements:1 years experience in a similar roleComputer literateBilingual in Afrikaans and EnglishMatric certificate with MathematicsDetail orientated and time management skills.Diploma in Office Administration or equivalent.Ability to handle workload with discretion.Computer literate.Must have time management and organizational...

  • Sports Travel Administrator

    5 months ago

    Cape Town, South Africa Edwin Doran Full time

    **Join Our Team as a Sports Travel Administrator at Edwin Doran Sports Tours! **Are you passionate about sports, travel, and creating unforgettable experiences? An exciting opportunity awaits you within our Sales Team! Our dynamic team and play a crucial role in crafting life-changing sports tours for schools, sporting clubs, and educational...

  • Administrative Support Staff

    1 month ago

    Cape Town, Western Cape, South Africa Absolute Logistics Full time

    Job Title: Admin StaffAbout the Role:We are seeking a highly organized and detail-oriented Admin Staff to join our team at Absolute Logistics.Key Responsibilities:Providing administrative support to our team membersManaging office duties and ensuring a smooth day-to-day operationHandling client communications and correspondenceCoordinating travel...

  • Youth Tour Consultant

    6 months ago

    Cape Town, South Africa RMV Solutions Pty Ltd Full time

    Are you a young and energetic individual with a passion working with Youth - then this great opportunity is for you! PURPOSE OF THE JOB To design, quote and book and manage various inbound and outbound journeys for the Sport and Leisure division - YOUTH Environment which includes schools, universities and clubs. To pro-actively assist in Product...

  • Junior Administration Assistant

    8 hours ago

    Cape Town, South Africa Persona Staff Full time

    Requirements:1 years’ experience in a similar roleComputer literateBilingual in Afrikaans and EnglishMatric certificate with MathematicsDetail orientated and time management skills.Diploma in Office Administration or equivalent.Ability to handle workload with discretion.Computer literate.Must have time management and organizational...

  • Office Administrator Assistant

    7 days ago

    Cape Town Northern Suburbs, South Africa Persona Staff Full time

    Job Title: Office Administrator Assistant - Front Desk SupportAt Persona Staff, we are seeking a highly organized and detail-oriented Office Administrator Assistant to join our team. This role will be responsible for providing exceptional support to our clients and staff members.Estimated Salary: $45,000 - $55,000 per annum (dependent on experience)About the...