Administration Assistant
1 week ago
Logistics
PRETORIA-WALTLOO RD & PETROLEUM ST(ZAF)
South Africa
The Logistics and Transport team is looking for an **Administration Assistant** **for the **Waltloo Terminal** to join their team.
In this role, you will be responsible for the following:
- Control reception - ensure that all visitors have signed in and are announced by phone.
- Do the induction for the first-time visitors and for those whose induction have expired.
- All sales documentation (delivery notes) to be checked for accuracy and filed.
- All return trips to be checked and balanced to loaded volumes.
- Check and sign for all deliveries made to reception, e.g., DHL and stationery deliveries.
- Keep serial control of all manual documents up to date.
- Submit batches of documents for scanning to Metrofile.
- Attend to POD requests received by the depot
- Export SSAM for balancing purposes with transporters.
- Assist with capturing as and when required
- Perform any other duties as reasonably requested by Terminal Supervisor or Terminal Manager.
- Ensure all administrative functions are maintained within Company parameters and according to policies and procedures.
- Create Purchase requisition for maintenance orders/activities on ARIBA.
- Check with the Terminal Supervisor/Manager if Services or Goods have been delivered and if so, source invoices from respective suppliers and do Goods Receipting on ARIBA.
- Constantly follow up with account payable for invoice payment until payment has been done.
- Help the Terminal Manager with opex cost analysis and recommend cost saving.
- Ordering and issuing of stationery and canteen items at mínimal cost.
- Controlling the stationery register for controlled documents.
- Controlling petty cash and ensuring that company policies and procedures are followed with regards to it.
- Maintaining housekeeping standards.
- Ensuring that non-conformances resulting from Administrative Audits are actioned.
**Context and environment**
Assisting Terminal Manager with administrative activities
Qualification
- Matric
- 0 - 3 years’ experience gained in a petrochemical, production, and warehousing or industrial environment.
**Offer ID**
55735BR
**Metier**
General S/T Responsabilities, Terminal Operations, Stock Management
**Region, department, area**
South Africa
**Employment type**
Regular position
**Experience level required**
Less than 3 years
**Employer company**
TotalEnergies Marketing South Africa (Pty) Ltd
**Branch**
Marketing & Services
**About us / company profile**
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.
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