Administrative Assistant

2 weeks ago

Pretoria, South Africa World Bank Group Full time

**Job #**:

- req29994**Organization**:

- World Bank**Sector**:

- General Services**Grade**:

- GB**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Pretoria,South Africa**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 11/4/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

The World Bank is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as an Administrative Assistant in the World Bank South Africa based in Pretoria.

**Purpose and Scope of the Position**

The Administrative Assistant will be based in the Pretoria Country office and will be part of the administrative team. The Administrative team activities include:

- Supporting the Country Management team in administration of the Country Office
- Management of Administrative Procurement contracts and processes.
- Events Management and Visiting Missions.
- Liaising with the Department of International Relations and Cooperation on visa and accreditation requirements.
- Oversee transportation and logistics and ensure use of Bank-owned vehicles in line with World Bank policie
- The Administrative team works closely with the Business Performance Review & Strategic Planning (BPS), Corporate Real Estate (GSDCR), Corporate Security (GSDCS), Health Services Dept HSD, IT, Administration and Client Support (ACS), and Human Resources (HRS) to ensure effective administration of the country office.
- The Administrative Assistant will support the country office under the overall supervision of the Operations Manager, and the day-to-day supervision of the Administrative Officer.

**Duties and Accountabilities**

**Office Administration**
- Provide administrative support for major high-level events/activities, and maintain database of critical information (e.g. hotels, transportation, health, security, facilitators, etc.
- Administrative procurement, including supporting activities of the Administrative Procurement Committee APRC with drafting contracts for various vendor of goods and services and creating Administrative PO’s,
- Participate in quarterly business review meetings with vendors by drafting minutes and schedule meetings. Maintain log of vendor service issues from internal clients and follow up through to timely resolution and settlement.
- Regular review of vehicle log sheet and records pertaining to the administration and use of Country Office vehicle such as monitoring vehicle fuel and maintenance costs.
- Archive documents as per WBG policies and procedures, including disposal / incineration

**VAT Claims Processing**

**Asset Management**
- In collaboration with the Resource Management (RM) Team, participate in the annual physical assets inventory verification/counting and reconciliation against SAP records.
- Support asset management function to ensure that an accurate list of Bank’s assets is maintained and that assets are tagged and safeguarded, and ensure asset recording, maintenance and retiring of World Bank Group Assets.
- Assist the Administration Team with the disposal of surplus and obsolete assets.

**Office Facilities**
- Oversee effective implementation of the day-to-day operations of the administrative services for the office, including facilitating office allocation and moves, and ensuring supply of office newspapers, drinking water and coffee and tea services.
- Monitor outsourced activities, in particular cleaning of the office and supervise office aesthetics and greenery efforts in order to ensure comfort of staff and visitors at the workplace premises.
- Plan and execute routine maintenance inspections and liaise with landlord and external contractors on the maintenance of office equipment e.g. aircons, electrical, plumbing, structural issues, fire alarm system, and general building maintenance.
- Manage distribution and return of security cards to visiting missions for entrance and exit to the Country Office.
- Liaise with Security team to ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills.

**Selection Criteria**
- Preferably National Diploma in either Business Administration, Facilities Management, Accounting or equivalent combination of relevant experience and education.
- Monthly compilation of VAT claims and returns to the South African Revenue Service (SARS) in respect to transactions entitled to claims.
- Ensure that the invoices comply with all the requirements for VAT claims (original tax invoice and proof of payment) and work in close collaboration the Finance Analyst to reconcile against SAP records.
- Provide regular follow-ups on VAT refunds via the e-Filing system and ensure that claims are processed and refunded within the stipulated period.
- Submit monthly update to the Finance Officer on the status of VAT Claim

  • Administration Assistant

    4 months ago

    Pretoria, South Africa Herotel Full time

    Applications are invited for the **Admin Assistant **position to be based in **Tshwane.** **PURPOSE OF THE ROLE**: Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company's general administrative activities. Offers support to their Direct Manager not the company...

  • Administrative Assistant

    5 months ago

    Pretoria, South Africa Freshcut Full time

    Job Title: Administrative Assistant - Providing general administrative support to the team. - Handling invoicing tasks, including preparing and sending invoices to clients. - Capturing orders into our production planner system accurately and efficiently. - Assisting with organizing and maintaining office records and files. - Engaging with clients on a...

  • Administrative Assistant

    2 months ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job Summary:People Dimension is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our teams with ad-hoc administrative tasks.Key Responsibilities:Greet clients and...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa IFC Systems Corporation Full time

    **Administrative Assistant** **Job #**: - req29994**Organization**: - World Bank**Sector**: - General Services**Grade**: - GB**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Pretoria,South Africa**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/4/2024 (MM/DD/YYYY) at...

  • Administrative Assistant

    5 months ago

    Pretoria, South Africa TheGo2Guys Full time

    **Administrative Assistant** **Responsibilities** - Handle and coordinate active calendars - Ensure file organization based on office protocol - Basic Admin - Hire Contracts - Debt Collection - Assist with Marketing **Qualifications** - Ability to multitask - Proficient in Microsoft Office Suite - 2 Years relevant experience - Knowledge on Plant...

  • Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at People Dimension.The successful candidate will be responsible for providing administrative support to our staff, including tasks such as typing, filing, and data entry. They will also be required to maintain accurate records and perform other...

  • Administrative Assistant

    4 weeks ago

    Pretoria, Gauteng, South Africa SGS Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SGS. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of our office.Key ResponsibilitiesProvide administrative support to the operations team, including...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa World Bank Group Full time

    The World Bank is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as an Administrative Assistant in the World Bank South Africa based in Pretoria. **Purpose and Scope of the Position** The Administrative Assistant will be based...

  • Administrator Assistant

    2 weeks ago

    Pretoria, South Africa Jobted ZA C2 Full time

    Minimum requirements: - MUST be able to speak both Afrikaans and English fluently - Matric - A tertiary qualification would be beneficial - Must be knowledgable in Pastel and VERY good in administrative duties - General Administrative Assistance: - Scanning of documents - Saving and stickering - Filing - Keeping files from overflowing remove and follow...

  • Administrative Assistant

    4 weeks ago

    Pretoria, Gauteng, South Africa Numeral XII (Pty) Ltd. Full time

    Job Title: AdministratorNumeral XII (Pty) Ltd. is seeking a highly skilled and detail-oriented Administrator to join our team.Job Summary:We are looking for an individual with excellent administrative skills, strong communication abilities, and a keen eye for detail to assist with credit applications, data capturing, and daily administrative tasks.Key...

  • Administrative Assistant

    4 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at People Dimension.The successful candidate will be responsible for providing administrative support to our staff, including tasks such as typing, filing, and data entry. They will also be required to maintain accurate records and perform other...

  • Administrative Assistant

    1 month ago

    Pretoria, Gauteng, South Africa Numeral XII (Pty) Ltd. Full time

    Job Title: AdministratorNumeral XII (Pty) Ltd. is seeking a highly skilled and detail-oriented Administrator to join our team.Job Summary:We are looking for an individual with excellent administrative skills, attention to detail, and strong communication skills to assist with credit applications, data capturing, and daily administrative tasks.Key...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Ziyana Group Full time

    Pretoria, South Africa | Posted on 05/21/2024 Our client in the transport industry is looking for an Administrative Assistant to join their dynamic team. If you meet the below requirements, do not hesitate to send through your application for consideration. Requirements - Matric - A certificate or higher certificate in administration/management - Must...

  • Administrative Assistant

    1 month ago

    Pretoria, Gauteng, South Africa Marvel Placement Consultants Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Marvel Placement Consultants.Key Responsibilities:Reception Duties:Provide exceptional customer service to visitors, clients, and colleagues.Manage incoming phone calls, direct calls to appropriate staff, and take messages.Handle general inquiries...

  • Administrative Assistant

    2 months ago

    Pretoria, Gauteng, South Africa Green Marble Recruitment Consultants Full time

    About UsGreen Marble Recruitment Consultants is a dynamic and collaborative recruitment agency that values a positive work environment. We are passionate about delivering exceptional results and providing a stable and supportive workplace for our team members.Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our...

  • Administrative Assistant

    1 week ago

    Pretoria, South Africa World Bank Group Full time

    Job #: req29994 Organization: World Bank Sector: General Services Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Pretoria,South Africa Required Language(s): English Preferred Language(s): Closing Date: 11/4/2024 (MM/DD/YYYY) at 11:59pm UTC Description Do you want to build a career that is truly worthwhile?...

  • Administrator Assistant

    2 weeks ago

    Pretoria, South Africa Dante Personnel Full time

    Minimum requirements: MUST be able to speak both Afrikaans and English fluently Matric A tertiary qualification would be beneficial Must be knowledgable in Pastel and VERY good in administrative duties General Administrative Assistance: Scanning of documentsSaving and stickeringFilingKeeping files from overflowing remove and follow metrofile...

  • Administrative Assistant

    1 month ago

    Pretoria, Gauteng, South Africa Affinity Services Full time

    About the RoleWe are seeking a highly organized and communicative Admin Assistant to provide exceptional support to our team at Affinity Services. As the first point of contact, you will be responsible for creating a welcoming atmosphere and ensuring the smooth operation of our front office.Key ResponsibilitiesFront Desk Management: Greet visitors and...

  • Administrative Assistant

    4 weeks ago

    Pretoria, Gauteng, South Africa Affinity Services Full time

    Job SummaryAffinity Services is seeking a highly organized and communicative Admin Assistant (Front Reception) to provide exceptional support to our clients and team members. As the first point of contact, you will create a welcoming atmosphere and ensure the smooth operation of our front office.Key ResponsibilitiesFront Desk Management: Greet visitors and...

  • Administrative Assistant

    6 months ago

    Pretoria, South Africa CareerCare Full time

    Our client in the medical insurance industry requires an Administrative Assistant in Pretoria. Desired Experience: - Matric - Experience in medical insurance / medical aid industry - Experience using Zoho Desk, CRM, Sign and Linkus - Knowledge of medical aid products - Proficient with Microsoft Office, Teams and One Drive - Assertive and reliable - Detail...