Events Coordinator

2 weeks ago

Johannesburg, South Africa Allan Gray Orbis Foundation Full time

**Purpose of Role**:
The primary responsibility of the role is to plan and execute engaging and impactful events for various stakeholder groups, aligning event objectives with stakeholder engagement goals, and ensuring that events provide a platform for effective communication, relationship building, information sharing and community activation.

This role requires exceptional organizational and negotiation skills, attention to detail, creativity, and strong interpersonal abilities.

**Objectives of Role**:

- Plan and coordinate events (both in person and online)from start to finish, including, scheduling, budgetmanagement, vendor management, venue selection, logistics, promotion and on-site coordination - organise stakeholder engagement events such as Annual Seminar, Portfolio Summit, Deal Celebration dinners, Talent teambuilding sessions etc.
- Work closely with internal teams (Investments, Value Creation, Pipeline Programmes, Social Entrepreneurship) to identify each event’s purpose and expectations, provide guidance, and make recommendations to ensure that the event meets the needs of the team and achieves the set goals.
- Collaborate with suppliers to negotiate contracts and ensure they deliver the agreed-upon services and products within budget and timeline.
- Manage event logistics such as scheduling, venue selection, catering, audio-visual requirements, and equipment rentals.
- Co-ordinate marketing and promotional materials required to effectively advertise the event and manage attendance.
- Troubleshoot issues that arise during the event and make quick decisions to ensure the event runs smoothly.
- Ensure brand visibility at events, including those with partners, by leading the production of event collateral such as banners
- Conduct post-event evaluations to assess the success of the event, identify areas for improvement, and make recommendations for future events.
- Process supplier invoices and expense claims using internal tools and software.
- Perform other relevant duties as assigned by the Head of Stakeholder Engagement and E Squared’s Executive team.

**Experience and Qualifications**:

- Qualification or accredited certification in Public Relations, Communications, Event Management, Hospitality or a related field.
- Proven experience in event planning and execution, with a minimum of 3 years’ experience in a related role.
- Strong project management skills, with the ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
- Excellent communication skills, with the ability to communicate effectively with clients, vendors, and event staff.
- Knowledge and understanding of meeting and event planning principles, requirements, procedures and available resources
- Strong attention to detail, with the ability to identify and resolve issues quickly and efficiently.
- Ability to gather data, compile information and prepare reports.
- Strong negotiation and budget management skills.
- Proficient in event management software, social media platforms, and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, and travel as and when needed.

**Competencies**:

- Interest and understanding of E Squared Investments vision, mission, and values.
- Passion for contributing towards making a positive difference in South Africa
- Ability to develop and maintain working relationships with relevantstakeholders.
- Ability to take initiative and source tasks independently and thrive when given responsibility
- Ability to perform complex tasks and to priorities multiple projects with skills in organizing resources
- Strong decision-making skills.
- Impeccable analytical skills.
- Emotional maturity and professionalism
- Willingness and ability to work on various projects simultaneously
- Reliable and organized
- Ability to handle confidential information with discretion

  • Corporate Event Project Manager

    7 days ago

    Johannesburg, South Africa Aleit Events Full time

    A corporate events manager is responsible for creating successful corporate events that leave memorable experiences for the members of the hosting organisation or firm. **Duties & Responsibilities**: - Leading the development of the organisation’s annual strategy for employee events and involvements, including pioneering, creative, new tactics, and...

  • Event Coordinator

    1 day ago

    Johannesburg, South Africa Dananda Services Full time

    The Events Coordinator will assist with the rollout of strategic events, which includes various forums, webinars, conferences, workshops, business talks and exhibitions. The successful incumbent will be required to travel, work after hours and over weekends. Most events are rolled out at the Campus located in Sandton, however there may be travel within and...

  • Conference and Events Coordinator

    Found in: beBee S ZA - 4 weeks ago

    Gauteng, Johannesburg, South Africa Measured Ability Group of Companies Full time

    Measured Ability Group of Companies’s job vacancy, Career and Recruitment Job title : Conference and Events Coordinator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 05, 2024 Quick Recommended Links Jobs by Location Job by industries Requirements:  Conference and events experience.  Matric.  Tertiary qualification in...

  • Conference and Events Coordinator

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa Measured Ability Group of Companies Full time

    Measured Ability Group of Companies’s job vacancy, Career and Recruitment Job title : Conference and Events Coordinator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 05, 2024 Quick Recommended Links Jobs by Location Job by industries Requirements:  Conference and events experience.  Matric.  Tertiary qualification in...

  • Senior Events Coordinator

    2 days ago

    Johannesburg, South Africa Moshate Communications Full time

    **Job description**: Plan and coordinate all events assigned to you by the special events manager Daily reporting to the special events manager on tasks completion and updates thereof Budget preparation and financial management under the guidance of the special events manager Proposal writing under the guidance of the special events manager Attending...

  • Comms and Events Coordinator

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa Hollard Insurance Full time

    Hollard Insurance’s job vacancy, Career and Recruitment Job title : Comms and Events Coordinator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 05, 2024 Quick Recommended Links Jobs by Location Job by industries Job Advert Summary The Comms and Events Coordinator is responsible for managing our internal communications. This role...

  • Events & Sponsorship Coordinator

    Found in: beBee S ZA - 2 weeks ago

    Gauteng, Johannesburg, South Africa TotalEnergies Full time

    TotalEnergies’s job vacancy, Career and Recruitment Job title : Events & Sponsorship Coordinator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : May 17, 2024 Quick Recommended Links Jobs by Location Job by industries Candidate Profile Tertiary qualification in Marketing or related Business degree / diploma 2-3 Years practical...

  • Office and Events Coordinator

    10 hours ago

    Johannesburg, South Africa Moments Desserts and Beverages Full time

    We are currently looking for a dedicated office and events coordinator to join our vibrant events business. In this role, you will be responsible for managing back-of-house operations, ensuring effective stock management, handling product and event costing, and playing a key role in the flawless execution of events. **Key responsibilities**: Pack and create...

  • Events Coordinator/ Specialist

    Found in: Talent ZA 2A C2 - 6 days ago

    Johannesburg, South Africa Dante Personnel Full time

    Minimum requirements: Matric requiredRelated tertiary qualification is preferred 4+ Years proven experience as an Events Coordinator Experience working with vendors requiredExperience negotiating with vendors requiredExperience identifying potential webinars and events, nationally and internationally requiredExperience compiling budgets and ensuring that...

  • Communications and Events Coordinator

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa Blue Label Telecoms Full time

    Blue Label Telecoms’s job vacancy, Career and Recruitment Job title : Communications and Events Coordinator – Sandton jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 27, 2024 Quick Recommended Links Jobs by Location Job by industries JOB PURPOSE The Communications and Events Coordinator will be responsible for supporting the...

  • Administrator - Events and Csi Coordinator

    10 hours ago

    Johannesburg, South Africa Isilumko Staffing Full time

    Manage a broad spectrum of Assupol Group events and projects from proposal to delivery in a professional manner 1. Development, production and delivery of projects - from proposal to delivery - Execute events and CSI plans - Identify CSI projects/initiatives that are in line with the CSI policy and present them for review and approval - Coordinate and...

  • Senior Coordinator Sponsorship Events

    5 days ago

    Johannesburg, South Africa Tych Business Solutions Full time

    **Job ID**: 84397**Date Posted**: Posted 2 days ago**Expiration date**: March 1, 2024**Location**: Johannesburg**Job Title**: SENIOR COORDINATOR SPONSORSHIP EVENTS - JOHANNESBURG - GAUTENG

  • Event Coordinator Intern

    1 day ago

    Johannesburg, South Africa Vision View Productions Full time

    Understand requirements for each event -Plan event with attention to financial and time constraints - Research vendors (catering, decorators, etc.) and choose the best combination of quality and cos - Negotiate with vendors to achieve the most favorable terms -Hire personnel - Manage all event operations (preparing venue, invitations etc.) - Do final checks...

  • Professional Officer: Protocol and Events Coordination

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Johannesburg, South Africa City of Johannesburg Full time

    City of Johannesburg’s job vacancy, Career and Recruitment Job title : Professional Officer: Protocol and Events Coordination jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 25, 2024 Quick Recommended Links Jobs by Location Job by industries PROFESSIONAL OFFICER: PROTOCOL AND EVENTS COORDINATION Department: Private Office of the...

  • Regional Events Coordinator

    10 hours ago

    Johannesburg, South Africa Barrows Full time

    Barrows Moving Retail Forward | Moving Communities Forward | Moving People Forward About BARROWS "Join the Barrows team and help move retail forward! We are a dynamic and innovative point of Sale Company that is dedicated to driving progress and sustainability in the retail industry. Our team of experts is passionate about creating solutions that are...

  • Events Manager

    6 days ago

    Johannesburg, South Africa Creative Space Media Full time

    **Job spec**: The events manager will be responsible for overseeing, implementing, and executing virtual, hybrid, and physical events, in alignment with the vision of the high-profile clientele. They will be tasked with managing the output of a project team who will work toward delivering social media plans, communication plans, design work, AV elements, and...

  • Executive Assistant/ Events Coordinator

    2 days ago

    Johannesburg, South Africa Embassy of France in South Africa Full time

    **Location**:University of Witwatersrand, Johannesburg, South Africa **Duration**:2 years (with the possibility of renewal) **Starting date**:March 2023 **Project description**: **Role and responsibilities**: Reporting to the Director, the Events Coordinator/Executive Assistant shall: - Ensure the day-to-day management : scheduling of appointments,...

  • Kiddies Party Decoration and Set-up Cordinator

    5 days ago

    Johannesburg, South Africa Lulu's Creations and Events Full time

    Are you passionate about creating magical experiences for children? We are seeking a creative and experienced individual to join our team as a Kiddies Party Decoration and Set-Up Specialist. In this role, you will be responsible for transforming party venues into enchanting spaces that delight children and make their special days...

  • Consultant: Events Manager

    10 hours ago

    Johannesburg, South Africa VtvGroup Full time

    JOB PURPOSE: To oversee all aspects of event management, from initial concept development to post-event evaluation, ensuring that each event meets its objectives while staying within budget and timeline constraints. Event Planning: - Collaborate with clients or internal stakeholders to understand event objectives, themes, and requirements. - Develop event...

  • Events Manager

    6 days ago

    Johannesburg North, South Africa Creative Space Media Full time

    **Job Spec**: The events manager will be responsible for overseeing, implementing, and executing virtual, hybrid, and physical events, in alignment with the vision of the high-profile clientele. They will be tasked with managing the output of a project team who will work toward delivering social media plans, communication plans, design work, AV elements, and...