Office Administration and Operations Coordinator

2 days ago


Bloemfontein, Orange Free State, South Africa West Coast Personnel Full time
About the Position

As an Administrative Assistant at West Coast Personnel, you will play a vital role in supporting our Managers and Employees. Your responsibilities will include providing administrative support, maintaining office policies and procedures, and managing general administrative activities.

Main Accountabilities:

  • Provide administrative support to Managers and Employees, including answering phone calls, responding to emails, and preparing documents.
  • Maintain contact lists and update them as necessary.
  • Book and make travel arrangements for employees and managers.
  • Act as the point of contact for internal and external clients, responding to inquiries and resolving issues.
  • Organize and schedule appointments, meetings, and events.
  • Plan and prepare detailed minutes for meetings.
  • Write and distribute email, correspondence, memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports and presentations.
  • Handle sensitive information in a confidential manner.
  • Develop and update administrative systems to improve efficiency.

Requirements

To be considered for this role, you must have the following experience and skills:

  • Proven experience as an Administrative Assistant or Office Administrator.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, including printers and scanners.
  • Proficiency in MS Office (MS Excel and MS PowerPoint).
  • Excellent time management skills and the ability to prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • Valid Driver's Licence.


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