Administrative Assistant Manager
5 days ago
As an Administrative Assistant at West Coast Personnel, you will play a critical role in supporting our Managers and Employees. Your responsibilities will include providing administrative support, maintaining office policies and procedures, and managing general administrative activities.
Key Accountabilities:
- Provide administrative support to Managers and Employees, including answering phone calls, responding to emails, and preparing documents.
- Maintain contact lists and update them as necessary.
- Book and make travel arrangements for employees and managers.
- Act as the point of contact for internal and external clients, responding to inquiries and resolving issues.
- Organize and schedule appointments, meetings, and events.
- Plan and prepare detailed minutes for meetings.
- Write and distribute email, correspondence, memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports and presentations.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to improve efficiency.
What We Are Looking For
We are looking for a highly organized and detail-oriented individual with excellent communication skills. You should have previous experience as an Administrative Assistant or Office Administrator, with knowledge of office management systems and procedures.
- Previous experience as an Administrative Assistant or Office Administrator.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, including printers and scanners.
- Proficiency in MS Office (MS Excel and MS PowerPoint).
- Excellent time management skills and the ability to prioritize tasks.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Valid Driver's Licence.
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