Lead Accounts Payable
2 months ago
**Job Advert Summary**:
The Lead Accounts Payable is responsible for the accounts payable cycle from start to finish. This role manages reconciliations, processes payments to suppliers timeously and ensures that year-end closing is managed and completed efficiently.
**Minimum Requirements**:
Postgraduate degree in Accounting or Finance (NQF Level 8)
Registration as a Chartered Accountant is advantageous but not a requirement
MBA advantageous
Relevant experience within an accounts payable role (8-10 years experience)
People management (5 years experience)
Experience working with a recognised accounting software platform
Experience with SAP FI module is advantageous
Accounts payable experience in a shared services environment is advantageous
Project management experience is advantageous
**Duties and Responsibilities**:
**Accounts Payable**
- Review the vendor invoice process and performance and create efficiencies and identify optimisation opportunities
- Develop accounts payable best practices
- Develop accounts payable service measures, targets, goals and strategy
- Manage the reconciliation of transactions and payments against the general ledger
- Manage the payment reconciliation against purchase orders
- Produce the Creditors Ageing report and analysis
- Draft service level agreements (SLA) and standard operating procedures (SOP) and share with Internal Controls team for review
- Manage all SAP processes including user management and user access
- Process accrual schedule and share with financial accountants for all sites
- Approve supplier payment runs
- Manage monthly closing of financial records and posting of month end information and ensure accuracy of financial statements
**Compliance, Governance and Reporting**
- Prepare and send VAT reports to the Tax team for review to ensure that the VAT has been accurately processed by the Accounts Payable team
- Process all receipts through the general ledger and goods receipt/invoice receipt (GRIR) system and ensure that it reconciles with the trial balance and general ledger, and share this data with the Accountants and Financial Controllers
- Send remittances to suppliers after payment is executed
- Prepare a monthly report for Mancom and provide status updates, statistics and trends
- Monitor conformance against international Financial Reporting Standards (IFRS), shared service centre (SSC) standards and service level agreements (SLA)
- Develop, implement, and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines
**Stakeholder Management and Business Partnerships**
- Develop, manage, and maintain the relationship between Procurement and sites regarding the procurement of goods and payment of suppliers
- Develop, manage and maintain the relationship with the Financial Accounts
- Develop, manage and maintain the relationship with Group Finance
- Act as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes
**People Management**
- Manage the performance of direct reports and monitor adherence to expected standards.
- Offer guidance and support and if required take appropriate disciplinary action
- Coach and train team members to perform optimally in their roles
- Provide direct reports with opportunities for growth and development through on-the-job training and feedback
- Participate in the selection and appointment of new team members
- Support the onboarding of new team members
- Conduct regular meetings and promote open and ongoing communication with the team
- Approve the leave of direct reports and manage overtime where applicable
**Budget Management**
- Prepare the annual departmental budget for submission to line manager for review and approval
- Approve expenditure within delegation of authority level
- Monitor expenditure against approved budget, reporting on any deviations to the line manager and Finance Department
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