Lead Accounts Payable

1 week ago


Johannesburg, Gauteng, South Africa PPC Recruitment Full time

Job Advert Summary:

The Lead Accounts Payable is responsible for the accounts payable cycle from start to finish. This role manages reconciliations, processes payments to suppliers timeously and ensures that year-end closing is managed and completed efficiently.

Minimum Requirements:

Postgraduate degree in Accounting or Finance (NQF Level 8)

Registration as a Chartered Accountant is advantageous but not a requirement

MBA advantageous

Relevant experience within an accounts payable role (8-10 years experience)

People management (5 years experience)

Experience working with a recognised accounting software platform

Experience with SAP FI module is advantageous

Accounts payable experience in a shared services environment is advantageous

Project management experience is advantageous

Duties and Responsibilities:

Accounts Payable

  • Review the vendor invoice process and performance and create efficiencies and identify optimisation opportunities
  • Develop accounts payable best practices
  • Develop accounts payable service measures, targets, goals and strategy
  • Manage the reconciliation of transactions and payments against the general ledger
  • Manage the payment reconciliation against purchase orders
  • Produce the Creditors Ageing report and analysis
  • Draft service level agreements (SLA) and standard operating procedures (SOP) and share with Internal Controls team for review
  • Manage all SAP processes including user management and user access
  • Process accrual schedule and share with financial accountants for all sites
  • Approve supplier payment runs
  • Manage monthly closing of financial records and posting of month end information and ensure accuracy of financial statements

Compliance, Governance and Reporting

  • Prepare and send VAT reports to the Tax team for review to ensure that the VAT has been accurately processed by the Accounts Payable team
  • Process all receipts through the general ledger and goods receipt/invoice receipt (GRIR) system and ensure that it reconciles with the trial balance and general ledger, and share this data with the Accountants and Financial Controllers
  • Send remittances to suppliers after payment is executed
  • Prepare a monthly report for Mancom and provide status updates, statistics and trends
  • Monitor conformance against international Financial Reporting Standards (IFRS), shared service centre (SSC) standards and service level agreements (SLA)
  • Develop, implement, and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines

Stakeholder Management and Business Partnerships

  • Develop, manage, and maintain the relationship between Procurement and sites regarding the procurement of goods and payment of suppliers
  • Develop, manage and maintain the relationship with the Financial Accounts
  • Develop, manage and maintain the relationship with Group Finance
  • Act as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes

People Management

  • Manage the performance of direct reports and monitor adherence to expected standards.
  • Offer guidance and support and if required take appropriate disciplinary action
  • Coach and train team members to perform optimally in their roles
  • Provide direct reports with opportunities for growth and development through onthejob training and feedback
  • Participate in the selection and appointment of new team members
  • Support the onboarding of new team members
  • Conduct regular meetings and promote open and ongoing communication with the team
  • Approve the leave of direct reports and manage overtime where applicable

Budget Management

  • Prepare the annual departmental budget for submission to line manager for review and approval
  • Approve expenditure within delegation of authority level
  • Monitor expenditure against approved budget, reporting on any deviations to the line manager and Finance Department


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