Property Development Assistant

2 weeks ago


Johannesburg, South Africa Prostaff Holdings Full time
Minimum requirements for the role:
  • A matric and previous experience in a similar administrative role, preferably in the property development or real estate industry is preferred but not essential for this role.
  • Previous experience having worked on Google Spreadsheets is preferred.
  • Previous experience working on Xero Software is an advantage but not essential for the role.
  • Ability to effectively manage multiple tasks and prioritize workloads.
  • Strong attention to detail and high levels of accuracy.
  • Excellent communication skills, with the ability to liaise effectively with suppliers, tenants, and internal team members.
  • Good organizational and time management skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Basic understanding of property development processes is an advantage.
The successful candidate will be responsible for:
  • Ordering and collecting items and stock from suppliers in accordance with project timelines.
  • Ensuring items are properly recorded and delivered to the appropriate project sites.
  • Maintaining accurate logs of all stock received and inventory updates.
  • Logging and maintaining all receipts, invoices, and purchase records using google spreadsheets.
  • Ensuring accurate and timely updating of financial documentation for purchases.
  • Assisting with the compilation and organisation of documents related to property purchases for submission to conveyancers, legal teams, and other relevant parties.
  • Regularly updating and maintaining project trackers on google spreadsheets.
  • Monitoring project timelines, costs, and other key metrics to ensure progress is on track.
  • Providing project updates to management, identifying any risks or issues that may require attention.
  • Serving as the primary point of contact for all tenants, addressing their concerns, providing updates, and facilitating communication between tenants and management.
  • Responding to tenant queries in a professional and timely manner.
  • Coordinating any necessary repairs, maintenance, or service requests with the appropriate parties.
  • Preparing invoices for goods and services rendered, ensuring all details are accurate.
  • Submitting invoices for management approval and ensuring timely processing for payments.
  • Assisting with the processing of staff salary and wage payments.
  • Attending team meetings, taking clear and comprehensive notes.
  • Ensuring follow-up on any tasks or actions arising from meetings.
Salary package, including benefits, is highly negotiable depending on experience gained.

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