Property Administrator

2 weeks ago

Cape Town, South Africa Broll Property Group Full time

**POSITION PURPOSE**

Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Responsible for collecting monies owing in respect of properties managed by the company. Responsible for performing collection activities associated with various accounts. Reviews accounts, determines probable reasons for account status, and contacts clients to resolve the delinquencies. Utilises various techniques, as circumstances indicate, to promptly collect on accounts. Ensures that the Company's professional image is maintained.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
- Assumes responsibility for the effective and professional performance of collections functions
- Receives, reconciles and control production of monthly rent rolls and reports from the computer system and verifies the status of the accounts
- Follows up on accounts by telephone, personal contact, and correspondence to secure a satisfactory resolution to the repayment problem. Discusses possible financial arrangements, informs clients of potential legal actions, and suggests financial counselling to arrive at suitable payment arrangements. Continues to collect until the account becomes a write-off, bankruptcy, or attorney account. Makes early contact with clients to collect and keep them informed of account status
- Utilises effective human relations skills and various forms of persuasion to present a positive Company image in an already negative situation. Calms irate clients and answers questions and complaints relevant to Department functions. Determines reasons for delinquencies and works toward permanent solutions. Minimizes losses by early actions
- Utilises further appropriate collection methods if initial attempts do not secure required payment. Recommends extensions of due dates - Suggests consolidations and financial counselling
- Posts approved extensions and notifies clients of new due date by mail
- Performs collections efforts in accordance with Company policies and procedures and ensures they are legally compliant
- Assumes responsibility for the efficient administration of collections activities
- Keeps accurate and up-to-date activity reports on late and potentially late accounts
- Documents all collection actions taken, including telephone conversations, alternative financial arrangements, and correspondence on computer
- Researches accounts that appear on late and potentially late records to ensure that Company errors are detected promptly - Provides clients the opportunity to fully explain their account status
- Ensures both monthly and ad-hoc rental and fee statements are sent out timeously.
- Controls and monitors tenant payments in terms of rentals, deposits, lease fees, stamp duties etc.
- Liaises with tenants as appropriate
- Handles rental queries efficiently and diplomatically
- Queries tenants’ short payments
- Ensures the daily receipting and processing of tenant payments
- Liaises with book keeping and accounting staff re bank account deposits, queries and misallocations
- Generally, ensures that
- Rent (and other charges) are paid by the 1st of each month
- Letters of demand after the 3rd to defaulting tenants
- Summons’s are issued after the 21st day to defaulting tenants
- Controls and administers legal processes for the recovery of lease charges due and/or eviction of tenants
- Motivation and processing of write-offs
- Assumes responsibility for timely and accurate preparation and submission of management reports
- Preparation of detailed debtors reports and graphs illustrating weekly and monthly collections:

- Weekly/monthly arrears against billings (debtor’s day calculations)
- Monthly graph of weekly collections against previous month/year
- Preparation and submission of attorneys’ reports on all legal matters
- Daily Receipting on tenant accounts
- Journal entries and corrections to tenant accounts to ensure updated tenant statements are presented to tenants
- Reconciliation of bank statements (where appropriate) and tenants’ accounts
- Assumes responsibility for ensuring that professional business relations are established and maintained with clients and external contacts
- Maintains the Company's professional reputation throughout collections operations and in all contacts with clients
- Maintains confidentiality
- Develops contacts with credit bureaus and other financial institutions - Uses shared information to effectively minimize Company losses
- Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel
- Assists area personnel as needed
- Keeps management informed of activities, progress toward established objectives, and of any significant problems
- Attends and participates in meetings as required
- Assumes responsibility for related duties as required or assigned
- Stays informed of changes in collections policies, procedures, and related legal req

  • Property Administrator

    2 days ago

    Cape Town, South Africa Wonderland Property Group Full time

    Our Group owns and operates 33 luxury apartments situated along the **Atlantic Seaboard** in the Cape Town area. - These luxury apartments are marketed via AirBnB as well as numerous online sites. We are looking for a vibrant person to fulfill the role of a Property Administrator, attending to the daily operations of the various luxury apartments. **Must...

  • Property Practitioner

    1 week ago

    Cape Town, South Africa Trust Property Full time

    A new and exciting opportunity with **TRUST PROPERTY**, a reputable and successful Real Estate Agency, is seeking motivated and customer-focused **Rental Property Practitioners**(Real Estate Agents) to join our dynamic team. As a Rental Property Practitioner, you will assist Clients in finding their ideal rental properties, ensuring a seamless and positive...

  • Intern Property Practioner

    1 week ago

    Cape Town, South Africa Stewart Property Full time

    **POSITION**:Intern Property Practitioner **LOCATION**:Atlantic Seaboard - City Centre and surrounds **SALARY**:Commission ONLY! **_ABOUT THE BUSINESS_** - STEWART PROPERTY is a multifaceted property-services company specializing in asset disposals by way of auction and private treaty sales. Our leasing services include new negotiations, renewals, and...

  • Commercial Property Manager

    3 days ago

    Cape Town, South Africa SANDAK-LEWIN PROPERTY TRUST Full time

    Qualifications and Experience required: - Strong customer service skills to build good relationships and grow the portfolio - Minimum of 2 years property management experience in commercial property - Good communication skills both internally in the company and with clients - Understand monthly property management processes through to month end and...

  • Property Administrator

    2 days ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Property Management and Maintenance company seeks an experienced Utilities Administrator on a permanent base to administrate the utilities of Residential, Commercial, Industrial and mixed-use properties.Duties:1. Receives, reconciles and records utilities accounts from respective municipalities2. Resolves municipal accounts queries with relevant...

  • Property Administrator

    4 days ago

    Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **360000 - 420000** **Job Type**: **Permanent** **Reference**: **64670** **Job Summary**: Are you a forward-thinking and perceptive Property Administrator? Our client has been demonstrating their passion for property for the past 3 decades. They develop, manage and own various retail, office and industrial...

  • Property Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Dynexity Full time

    Our client in the Stellenbosch area is seeking an experienced Property Administrator to join their team. Candidate must have a good financial understanding, experience using MDA and experience working in commercial property management.

  • Property Administrator

    4 hours ago

    Cape Town, South Africa Sandak Lewin Trust Full time

    Qualifications and Experience required: - Minimum 1 year of experience in a similar position - Experience within residential rental administration - Great administrative skills - Detail oriented - Excellent communication skills and telephone etiquette Duties and Responsibilities: - Generate and upload leases to property management platform - Manage...

  • Assistant Property Manager

    1 week ago

    Cape Town, South Africa UK Property Management Specialists Full time

    **ASSISTANT PROPERTY MANAGER / PORTFOLIO MANAGER** **Century City, Cape Town** **R16, 000 - R23,000 Per Month (Can increase after successful probation)** **Working Hours: Monday to Friday 9:00am - 18:00pm** **or 10:00am - 19:00pm** **To start as soon as possible** **| Working with UK Clientele** We have a fantastic opportunity available with a...

  • Property Administrator

    2 weeks ago

    Cape Town, South Africa Global Talent Solutions Full time

    Property Administrator Leading Property Management company based in Cape Town CBD is looking for an experiences Property Administrator to report to the Property/Portfolio Manager (PM) **Responsibilities**: At Take-on of New Properties: - Obtain leases, tenant files, billing history, tenant deposits, budgets, etc from previous Property Manager/Landlord -...

  • Commercial Property Administrator

    4 days ago

    Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **360,000** **Job Type**: **Permanent** **Reference**: **66969** **Job Summary**: Our client is growing! With over 25 years in the Real Estate industry and a proven track record in outsourced Property Management services, an opportunity for a Commercial Property Administrator has been created in this busy Cape Town...

  • Property Sales Administrator

    7 days ago

    Cape Town, South Africa SL Personnel Full time

    FWJK Property Development in Cape Town is looking for a Property Sales Administrator (fluent in German) to join their team. Duties include but are not limited to: - Carrying out administrative duties and liaising with tenants to ensure a timely and responsive property administration service - Ensuring tenant satisfaction through resolving tenant queries -...

  • Property Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    The ideal candidate will have a strong background in property management administration, excellent organizational skills, and a keen eye for detail. This role requires managing financial transactions, handling tenant and supplier queries, and ensuring compliance with property regulations. Responsibilities: Assisting with portfolio queries Levy...

  • Property Administrator

    1 day ago

    Cape Town, South Africa Clicks Group Limited Full time

    **Listing reference**: 018107**Listing status**: Online- **Position summary** **Industry**:Wholesale & Retail Trade - **Job category**:Property Management**Location**:Cape Town - **Contract**:Fixed Term Contract**EE position**:Yes**Introduction** - Clicks is on the hunt for a talented Property Administrtor to efficiently execute and coordinate all office...

  • Property Administrator

    4 days ago

    Cape Town, South Africa Tower Group Full time

    **Position : Property Administrator** **Location : Cape Town** **Report : Senior Property Services Manager** **PURPOSE OF JOB** Respond to orders, general customer inquiries, invoice questions, and customer complaints. **_ Helpdesk_** - Attend to daily logged calls on the helpdesk/MyBuildings. - Logging and follow-up of complaints or other requests...

  • Senior Property Administrator

    4 hours ago

    Cape Town, South Africa Class Personnel Full time

    The salary offering is based on your past experience with a maximum offering of R 18 000 CTC per month. **Key Responsibilities** As a **Property Administrator,** you will play a key role in supporting the efficient operation and management of the companies project folders and suppliers. The company is an architectural and interior fitout company so you...

  • Property Administrator

    1 week ago

    Cape Town, South Africa Cape Union Mart Full time

    An opportunity has become available for a resilient, organized, and trustworthy **Property Administrator** based at our Head Office in Cape Town. The primary purpose of the position is to perform administrative duties and liaise with Property Landlords to ensure a timely and responsive property administration service. **Key Duties and...

  • Remote Property Administrator

    3 days ago

    Cape Town, South Africa Job Crystal Full time

    A property management company that manages residential and commercial property portfolios internationally is looking for a Property Management Administrator. **DUTIES & RESPONSIBILITIES, NOT LIMITED TO**: - Manage and maintain accurate administrative and financial records - Create and post listings on Property24/Rightmove - Handle incoming enquiries/diary...

  • Property Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    The ideal candidate will have a strong background in property management administration, excellent organizational skills, and a keen eye for detail. This role requires managing financial transactions, handling tenant and supplier queries, and ensuring compliance with property regulations.Responsibilities:Assisting with portfolio queriesLevy queries-quarterly...

  • Property Manager/administrator

    1 week ago

    Cape Town, South Africa KLI RECRUITMENT Full time

    Cape Town based company require a property administrator **Requirements**: Tertiary qualification Min 5 years of property management Computer literate-Excel/Pastel Knowledge and experience with leases Maintenance and management of maintenance staff Budgets and costings Sourcing tenants **Salary**: R18,000.00 - R20,000.00 per month Ability to...