Executive Personal Assistant

3 days ago

rosebank Gauteng, South Africa LMP RECRUIT Full time

Multinational Listed company based in Rosebank in the Financial Technology sector seeks an Executive Personal Assistant which will provide high-level administrative support to Executive Chairman, CEO and Group CFO.

We need someone that exhibits a very professional and polished demeaner and fully understands the role of an executive PA.

We are looking for a self-driven and motivated individual that enjoys the challenge of tight deadlines and working in a high-pressured environment.

This role requires exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with the utmost confidentiality.

The ideal candidate will be proactive, efficient, and capable of managing a diverse range of tasks in a fast-paced environment.

Qualification and Experience:

  • Tertiary Qualification in Business Administration, Management, or a related field
  • Minimum of 8 -10 years of experience as an executive assistant or in a similar role supporting senior executives.

Skills and Competencies:

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Strong problem-solving skills and the ability to anticipate needs.
  • High level of professionalism and strong interpersonal skills

Personal Attributes:

  • Discreet and trustworthy, with a strong sense of integrity.
  • Proactive and self-motivated with a positive attitude.
  • Flexible and adaptable to changing priorities and demands.

Key Responsibilities
Administrative Support:

  • Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prepare materials for meetings, presentations, minutes, and reports.
  • Handle correspondence, emails, and phone calls, ensuring timely and appropriate responses.
  • Prepare and edit documents, letters, and reports with high accuracy.

Project Management:

  • Assist in the planning and execution of special projects and initiatives.
  • Monitor project timelines, deliverables, and coordinate with various departments to ensure completion.
  • Conduct research and gather information as required for projects and reports.

Communication:

  • Serve as the primary point of contact between the executives and internal/external stakeholders.
  • Draft, review, and distribute communications on behalf of the CEOs and CFO.
  • Facilitate effective communication within the executive team and across the organization.

Event Coordination:

  • Plan and organize executive events, meetings, and conferences, both onsite and offsite.
  • Handle logistics, including venue selection, catering, and travel arrangements for attendees.
  • Confidentiality and Discretion:
  • Handle sensitive and confidential information with the highest level of discretion and integrity.
  • Ensure compliance with company policies and procedures regarding confidentiality.

Office Management:

  • Oversee the day-to-day operations of the executive office.
  • Manage office supplies, equipment, and facilities to ensure a well-functioning work environment.

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