Human Resources Assistant

2 months ago

Johannesburg, South Africa IntelliStaff Full time
Area/ Location: Johannesburg, Benoni

Job Overview:

Seeking a reliable and detail-oriented HR Assistant to support the Human Resources team in managing day-to-day HR and Industrial Relations (IR) functions. The successful candidate will be responsible for maintaining accurate and up-to-date employee records, handling administrative tasks, and ensuring confidentiality regarding HR and IR matters. This role requires a strong ability to learn quickly, adapt to new responsibilities, and take initiative as the role evolves.

Key Responsibilities:
Confidentiality & Compliance:
  • Maintain strict confidentiality in handling sensitive HR and IR information, including employee personal details, performance reviews, disciplinary actions, and other sensitive company data.
  • Ensure compliance with all HR-related policies, including data protection and labour laws.
Employee Records & Documentation:
  • Maintain and update employee records, including personal details, employment history, and benefits information.
  • Ensure accurate and timely completion of all employee documentation, such as contracts, performance evaluations, and training certifications.
  • Assist in the preparation and auditing of HR files for internal or external audits.
Recruitment & Onboarding:
  • Assist in recruitment activities, such as posting job vacancies, reviewing applications, scheduling interviews, and conducting reference checks.
  • Support the onboarding process by preparing new hire paperwork, facilitating orientation sessions, and ensuring all necessary documentation is completed
Payroll & Benefits Support:
  • Assist with payroll preparation by collecting and verifying timesheets, leave records, and other payroll-related information.
  • Provide administrative support in the management of employee benefits, such as health insurance, retirement plans, and other employee welfare programs.
Training & Development:
  • Track employee training schedules, certifications, and development programs.
  • Assist in organizing training sessions, workshops, and seminars as per HR requirements
General HR Support :
  • Provide administrative support to the HR team with day-to-day operations, including responding to employee queries, scheduling HR meetings, and preparing HR reports.
  • Assist with employee relations activities and support HR in resolving basic employee issues or concerns.
  • Take on additional HR tasks and projects as needed, demonstrating adaptability and growth within the role.
Key Requirements:
  • Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity, particularly in HR and IR matters.
  • Learning Ability: Strong willingness to learn new HR systems and processes, taking on increasing responsibility over time.
  • Attention to Detail: Excellent recordkeeping and organizational skills, ensuring accuracy in employee files, documents, and HR systems.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with employees and management.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Proactive & Adaptable: Capable of anticipating needs, taking initiative, and adapting to changes in the HR landscape.
Qualifications:
  • Tertiary studies in Human Resources, Business Administration, or a related field (preferred).
  • Proven experience in an administrative role, preferably within an HR department (1-2 years preferred).
  • Knowledge of HR best practices and employment laws is a plus.

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