PA to the CEO

2 months ago


Pretoria, South Africa Green Marble Recruitment Consultants Full time
Experience and Qualification:
  • Bachelors degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5 years of experience in a similar role supporting C-level executives, preferably in a multi-company environment.
  • Experience in managing complex schedules and multitasking in a fast-paced environment.
  • Fully bilingual in both AFRIKAANS and English - most of our clients are Afrikaans and written and verbal communication must be on Afrikaans home level.
  • Excellent organisational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • High level of discretion and confidentiality.
  • Ability to work independently and make sound decisions under pressure.
  • Strong interpersonal skills and a professional demeanor.
Duties and Responsibilities:
  • Executive Support:
    • Manage and maintain the CEOs calendar, including scheduling meetings, appointments, and travel arrangements.
    • Prioritize and manage multiple tasks, ensuring that deadlines are met and important matters are addressed promptly.
    • Prepare meeting agendas, take minutes, and follow up on action items as required.
    • Preperation for monthly EXCO meetings.
    • Coordinate and prepare necessary documents and materials for meetings and presentations.
  • Communication Management:
    • Serve as the primary point of contact between the CEO and internal/external stakeholders.
    • Screen and manage incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.
    • Draft, proofread, and edit communications on behalf of the CEO.
  • Project Coordination:
    • Assist the CEO with various projects, including research, data collection, and report preparation.
    • Track progress on key initiatives and ensure the CEO is updated regularly on project status.
    • Liaise with department heads and other senior executives to ensure alignment with the CEOs directives.
  • Administrative Duties:
    • Organize and maintain confidential files and records.
    • Handle expense reports, budgeting, and invoicing related to the CEOs office.
    • Coordinate logistics for company events, meetings, and conferences as needed.
  • Relationship Management:
    • Build and maintain strong relationships with key stakeholders, both within the organization and externally.
    • Facilitate smooth communication between the CEO and other executives, clients, and partners.
    • Ensure that the CEO is well-prepared and informed for all engagements.
After-hours and traveling will be required in this position.
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