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Senior Office Manager

2 months ago

Stellenbosch, South Africa Merand Corbett & Associates Full time
Key Performance Areas:
  • Demonstrated ability to thrive in a high-pressure environment.
  • Consistency in speed and accuracy of administrative tasks.
  • Effective planning, scheduling, and execution of various responsibilities.
  • Demonstrated trustworthiness and responsibility in working independently.
  • Proven leadership and team management abilities.
Finance & Office Administration:
Bookkeeping tasks:
  • Allocate daily banking transactions to customers, suppliers, and ledgers.
  • Process all purchase orders, supplier invoices and tax invoices.
  • Organize credit card slips and reconcile bank statements on the accounting platform.
  • Conduct monthly analysis of customer and supplier aging.
    • Ensure accurate record-keeping and data management.
    • Ensure timely reporting to management and consultants.
Office Management:
  • Supervise and support office staff, providing guidance and training as needed.
  • Develop and implement office policies and procedures to improve efficiency.
  • Oversee the maintenance of office facilities and equipment.
Human Resources:
  • Manage employee records, benefits, and payroll in collaboration with the HR department.
  • Oversee annual ordering and branding of Personal Protective Equipment (PPE).
  • Lead, mentor, and manage office staff, ensuring a productive and positive work environment.
Compliance and Safety:
  • Ensure the business operations complies with legal and regulatory requirements.
  • Implement health and safety policies and procedures.
  • Conduct regular office inspections and safety drills.
Requirements:
  • Proven experience as an Office Manager, Administrative Manager, or similar role.
  • Relevant tertiary qualification essential.
  • Must reside in the Stellenbosch area.
  • Strong organizational and leadership skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in accounting platforms, preferably OMNI.
  • Ability to multitask and prioritize tasks effectively.
  • Problem-solving skills and attention to detail.
  • Ability to work in a team, set strategic targets, and prioritize accuracy and neatness.
  • Access to a smartphone with WhatsApp.
  • Own transport.
  • Fluency in English and/or Afrikaans (spoken, written, and reading).
*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*