Personal Assistant to The Senior Director:

2 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte Administrative and secretarial support:
- Making arrangements with regards to appointments/meetings, including diary handling, for example, meeting prioritisation and meeting clashes;
- Compiling agendas, taking minutes, typing up notes, compiling meeting documents and ensuring sufficient preparation for meetings;
- Coordinating follow-up actions after meetings and keeping track of future events to be actioned;
- Making travel related arrangements where needed;
- Proactively processing expense claims and finance related transactions;
- Compiling, proofreading and/or working on letters, reports, business plans/proposals and related documents;
- Receiving calls and guests, deciding the appropriate action to take, and taking messages;
- Ensuring that documentation is complete and valid for authorisation;
- Events coordination, for example, conferences, workshops and year-end functions when needed;
- Working with and supporting colleagues/team members in other units within the RC.

Computer and other electronic support:

- Managing the electronic diary for the Senior Director: Operations. Prioritising the diary in line with the institutional and RC requirements;
- Preparing documentation, reports and presentations by making use of the functionality available in relevant software;
- Ensuring the optimal use of technology in the Division to reduce paper and increase overall effectiveness;
- Optimising use of OneNote, Microsoft Office tools, To Do and Teams.

Office Administration: - Managing the deadlines relating to institutional reporting requirements;
- Maintaining an effective filing system;
- Managing available stock (stationery, beverages, etc.,) and equipment;
- General office management.

Ad hoc project tasks:

- Working independently to perform ad hoc ''informal'' research work or due diligence related work and compiling report(s) on findings;
- Working on legal documentation, for example, leases and MOUs;
- Developing effectively designed spreadsheets (Excel).

Service delivery / liaising:

- Receiving and exceptional treatment of guests/visitors;
- Understanding the level of importance of requests made, identifying urgent/critical matters/requests, taking appropriate action for urgent/critical requests and ensuring that the necessary action/communication is carried out;
- High level of communication with internal and external stakeholders of the RC;
- Developing and maintaining positive working partnerships between the RC, the University; stakeholders and service providers;
- Telephonic and electronic liaising with executives and other SU stakeholders;
- Professional management of enquiries and requests to the office of the Senior Director: Operations.

Job Requirements/Pos Vereistes
- Secretarial certificate or diploma, and at least five years' work experience in a senior secretarial / administrative position at senior management level;
- A valid code EB driver's licence;
- Proven computer proficiency in the use of the Microsoft Office package, including, amongst others, Word, Excel, PowerPoint, Visio, OneNote, and Outlook;
- The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
- The ability to work in complete confidence and being discreet and maintain confidentiality;
- The ability to reduce/limit conflict with various stakeholders and team members;
- Impeccable ethics;
- High-level organisa+e gtional ability with the proven ability to prioritise;
- Excellent written and verbal communication skills;
- Organised with outstanding interpersonal relationship skills;
- Excellent and effective planning, problem-solving, decision-making and time management skills;
- Proven ability to compile and edit reports and ensuring quality in all documentation produced;
- Accurate recordkeeping skills;
- Good analytical skills;
- Independence and accuracy in performing tasks;
- Proven ability to work both on own initiative and as a team member;
- The ability to function under pressure without compromising accuracy.

Recommendation/Aanbeveling
- More than five years' relevant work experience at a tertiary institution or in a similar environment;
- Fully bilingual with the ability to read and write in a second official South African language;
- Understanding some items in a property and finance environment will be advantageous, but is not essential.

  • Personal Assistant to Managing Director

    7 months ago

    Stellenbosch, South Africa Newmark Hotels Full time

    **Job Title: Personal Assistant** **Hazendal, Stellenbosch** The Personal Assistant (PA) will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director and undertaking a variety of tasks to support his vision, strategy, and...

  • Personal Assistant

    2 weeks ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, an established group of companies based in Stellenbosch is seeking to employ an Executive Personal Assistant to the Director. The purpose of this role is to assist the Director with all his various business and personal responsibilities. The position also has strong financial focus. personal assistant **Duties**: - Liaising with various...

  • Personal Assistant

    2 months ago

    Stellenbosch, South Africa Positive Ways Investments Full time

    Key responsibilities Administrative tasks Address City of Cape Town (COCT) queries efficiently Respond to Eskom queries and manage related issues Create and manage online advertisements for property vacancies, ensuring effective marketing Assist with insurance claims, lease contracts, and other communication Track water and electricity usage of the property...

  • Personal and Office Assistant

    1 month ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director. **Key responsibilities**: - ** Executive support**: Delivering top-notch...

  • Personal and Office Assistant

    4 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director. **Key responsibilities**: - ** Executive support**:Delivering top-notch...

  • Personal Assistant to Finance Director

    7 months ago

    Stellenbosch, South Africa RNB Placements Full time

    The purpose of this role is to provide a world-class quality assistance and administrative support to ensure the smooth operation of the team and the office of the Finance Director. To provide an effective front-office service as well as a high-performance back office support programme. 1. Key Responsibilities - **Ensure the smooth overall running of the...

  • Personal Assistant

    2 weeks ago

    Stellenbosch, South Africa Btenficon (Pty) Ltd Full time

    Personal Assistant required for Btenficon (pty) Ltd in a home-based, relaxed, private company based in Stellenbosch, Cape Town. Requirements: Organised, Multi-tasker, Communicative, Problem solver, Initiative taking, Flexible. **Objectives and Responsibilities** - Communication with Director and helping with daily tasks and errands - Liaise with Clients and...

  • Personal Assistant

    3 months ago

    Stellenbosch, South Africa Nocturne Full time

    Job Title: Personal Assistant Location: Stellenbosch, Western Cape, South Africa (within 30km radius) Language Requirements: Bilingual (Afrikaans and English) About Us: We're a dynamic company in the liquor and food industry seeking an experienced Personal Assistant to provide administrative support to our senior management team. **Responsibilities**: -...

  • Personal Assistant to Managing Director

    2 weeks ago

    Stellenbosch, South Africa Eagle's Recruitment Full time

    **Personal Assistant** Personal Assistant - Head Chef - picturesque Wine Estate - one of the first signature chef restaurants in Stellenbosch Requirements: Minimum of 2 years experience Must be prepared and available to work Weekends and Public Holidays Must be able to speak fluent English Must be a good team worker, trust worthy and willing to...

  • Personal Assistant

    5 days ago

    Stellenbosch, South Africa Career Pathfinders Full time

    **Personal Assistant** Personal Assistant - Head Chef - picturesque Wine Estate - one of the first signature chef restaurants in Stellenbosch Requirements: Minimum of 2 years experience Must be prepared and available to work Weekends and Public Holidays Must be able to speak fluent English Must be a good team worker, trust worthy and willing to...

  • Personal Assistant: Financial Management, Ref No

    2 months ago

    Stellenbosch, Western Cape, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Agriculture, Western Cape Government has an opportunity for a suitably qualified and competent individual to support the Office of the Director: Financial Management in the strategic and day to day operations. To further render a secretarial support to the Director with the ability to work under pressure, meet tight...

  • Personal Assistant: Supply Chain and Asset

    2 months ago

    Stellenbosch, Western Cape, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Agriculture, Western Cape Government has an opportunity for a suitably qualified and competent individual to support the Office of the Director: Supply Chain and Asset Management in the strategic and day to day operations. To further render a secretarial support to the Director with the ability to work under pressure, meet...

  • Pa to Directors

    2 days ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch This is a permanent half day position 8h30 - 13h00 Monday to Friday. Our client is looking for an experienced Personal Assistant to take care of the following (but not limited to): **Responsibilities**: Handle all travel arrangements (arrange Visa's, Flights, Vehicle Rentals & Accommodation) Scheduling of appointments for...

  • Personal Assistant

    57 minutes ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, a well established firm of Auditors based in Stellenbosch, has a vacancy for a Junior Personal Assistant to commence asap. junior pa|junior secretary **Requirements**: - Excellent verbal and written communication skills in both English and Afrikaans - Professional appearance - Drivers license and own transport essential - Performance driven...

  • Personal Assistant for Chief Director

    7 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Administrative and secretarial support**: - Making arrangements with regards to appointments/meetings, including diary handling (prioritisation, clashes, missed appointments, effective planning for meetings, clearing time for preparation, etc.); - Compiling and proofreading letters, memoranda, reports, and other relevant documents; -...

  • Senior Human Resources Director

    2 months ago

    Stellenbosch, Western Cape, South Africa The Recruitment Council Full time

    **About The Recruitment CouncilWe are a leading recruitment agency specializing in talent acquisition for the financial services sector. Our mission is to connect exceptional professionals with top companies, driving business success and growth.Job Summary:The Recruitment Council seeks an experienced Senior Human Resources Director to lead our HR functions...

  • Personal Assistant

    2 weeks ago

    Stellenbosch, South Africa Jordan Restaurant with Marthinus Ferreira Full time

    Jordan Restaurant with Marthinus Ferreira, located on the beautiful Jordan Wine Estate, is looking for energetic, hard-working staff to join their team. Jordan Restaurant with Marthinus Ferreira aims to create experimental food that is nostalgic and globally influenced. We are a culinary (food and wine) tasting restaurant that is high-end fine dining in...

  • Personal and Administrative Assistant Vacancy

    1 month ago

    Stellenbosch, South Africa RUFUS DERCKSEN INC. Full time

    **Personal and Administrative Assistant Vacancy** We are looking for a well-rounded Personal and Administrative Assistant. BCom or similar degree; Proven working experience as Personal and Administrative Assistant; Satisfactory knowledge of the day-to-day operations of a legal firm; Adequate computer literacy; Proficiency in English and...

  • Director: Academic It

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Formulating and implementing strategy and policy related to the Academic IT portfolio, such as the IT Digital strategy. Providing input to strategy and policy in related areas, such as the Strategy for Teaching and Learning; - Leadership and management of the Academic IT team; - Establishing and maintaining the capacity and expertise to...

  • Personal Assistant to Md

    7 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Group with business interests in various sectors, such as hospitality and tourism, real estate, technology, wine and spirits, art and culture based in Stellenbosch is currently recruiting for a Personal Assistant (PA). **Responsibilities**: - Act as the first point of contact for the MD with internal and external - Plan and maintain MD’s calendar and...