Senior Departmental Officer
7 months ago
Duties/Pligte The incumbent will be responsible for:
**A. Finance**:
- Financial administration of the Department as well as research cost centres and projects;
- Preparing and processing requisitions, claims and requesting journal transfers and advances;
- Timeous settlement of all invoices according to the terms and conditions of the financial policy of the University;
- Ordering stationery, furniture, equipment, and supplies;
- Reconciliation of payments;
- Processing monthly payments on ad hoc, D20 and the student assistant HR system;
- Statistics/recordkeeping;
- Responsible for making financial recommendations to the Head of the Department and Facilities Management;
- Filing;
- Budgeting;
- Maintaining a good financial relationship with suppliers and staff members;
- Maintaining the financial policies and regulations of the University;
- Sharing financial communication with staff members during meetings;
- Responsible for registration fees, conference/congress bookings (local and international) and making travel arrangements for staff and students;
- Preparing fixed-term contracts for part-time staff;
- Assisting colleagues with setting up cost centres via the financial office.
**B. Client Service**:
- Making referrals and recommendations to staff and students;
- Networking to promote the Department.
**C. Administration**:
- Statistics/recordkeeping;
- Filing;
- Sharing important information with staff and students regarding the finance and bursary offices;
- Making travel arrangements;
- Assisting with information for the departmental webpage.
**D. Ad Hoc Projects**:
- Arranging catering and meal packs for staff meetings and field trips of students;
- Social committee liaison.
**E. Self-Management**:
- Adding to the successful outcomes of the Department;
- Maintaining a positive attitude with clients, colleagues, and students;
- Accepting negative and positive feedback and attending to it accordingly;
- Accepting responsibility for the job and effective self-management;
- Maintaining quality and effective service delivery;
- Continuous personal development.
Job Requirements/Pos Vereistes
- Diploma in Financial Accounting or a related field;
- At least three years' experience in administration of which at least one year should be within a similar environment;
- Applicable experience with the University's or similar tertiary institution's information and administrative systems;
- Experience in preparing and managing departmental budgets, conducting budget reviews, and providing recommendations for financial efficiency;
- Experience in establishing and maintaining internal controls, ensuring compliance with financial regulations, and mitigating financial risks.
Recommendation/Aanbeveling
- Bachelor's degree or NQF level 7 qualification will be advantageous.
-
Administrative Officer A1
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeJob title : Administrative Officer A1 Job Location : Western Cape, Stellenbosch Deadline : December 07, 2024 Quick Recommended Links Jobs by Location Job by industries Duties General office administration. Postgraduate and undergraduate student administration, including processing applications on SUNStudent and uploading marks. ...
-
Administrative Officer A1
3 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeJob title : Administrative Officer A1Job Location : Western Cape, StellenboschDeadline : December 07, 2024Quick Recommended Links Jobs by Location Job by industries Duties General office administration. Postgraduate and undergraduate student administration, including processing applications on SUNStudent and uploading marks. Financial management and...
-
Administrative Officer A1
2 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- General office administration.- - Financial management and administration of all departmental cost centres, including budget planning and monthly reporting.- Administration and loading of all remuneration for contract staff and tutors.- Assisting staff and associates with financial claims.- Making national and international travel arrangements...
-
Administrative Officer
7 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions; - Administration of the departmental cost points and processing all financial transactions of the Department, including...
-
Administrative Officer
8 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **A. Financial administration**: Basic financial administration, including requesting quotes, placing orders and submitting invoices for payment;- Managing stationery and cleaning material stock purchasing;- Managing the shipment of parcels using courier services;- Liaising with the divisions of purchasing and procurement, financial services...
-
Senior Secretary
4 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Providing secretarial duties and support to the Chair of the Department, diary management and planning; - Rendering administrative and secretarial support to departmental staff; - Scheduling departmental meetings, drafting agendas and taking minutes at these meetings; - Setting up and maintaining a filing system and departmental calendar; -...
-
Senior Insurance Audit Strategist
1 month ago
Stellenbosch, Western Cape, South Africa Network Recruitment Full timeJob Title:Senior Insurance Audit StrategistAbout the Role:We are seeking an experienced Senior Insurance Audit Strategist to join our team at Network Recruitment. As a key member of our Internal Audit Department, you will be responsible for developing and implementing a strategic approach for the insurance business units internal audit function.Key...
-
Administrative Officer
7 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **General office management**:- Providing general administrative and secretarial support to staff. **Academic support service**: Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;- Facilitation of undergraduate and...
-
Technical Officer
7 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte 1. Teaching support: a. Providing support to academic staff for the preparation of practicals and lecture notes for Genetics; b. Supporting academic staff in the basic administration of undergraduate Genetics. 2. Research support: a. General laboratory manager duties: i. Providing support to academic staff in the research environment with the...
-
Administrative Officer
8 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...
-
Part-time (5/8) Administrative Officer: Finances
2 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- Managing the annual departmental budget in consultation with the departmental chair.- Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.- Monitoring expenditures against budget allocations and forecast future financial needs.- Identifying opportunities for cost savings and process...
-
Senior Security Officer
4 months ago
Stellenbosch, South Africa Xone Integrated Security (Pty) Ltd. Full time**About Our Client**: Our client is a distinguished Wine Estate in Stellenbosch, celebrated for its exquisite wines and breathtaking setting. They are seeking a talented Senior Security Officer to join their team, dedicated to preserving the estate's safety and tranquility. **Key Responsibilities**: - Monitor and patrol the estate to ensure safety and...
-
Logistics and Ensembles Officer
2 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **Managing ensembles**- Providing logístical support for all departmental ensembles.- Overseeing acquisition and preparation of sheet music.- Booking venues for concerts and rehearsals in collaboration with the Facilities Manager.- Providing administrative support to all conductors.- Booking ad hoc players as needed.- - Supervising ensemble...
-
Senior Lecturer
4 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Teaching undergraduate and graduate modules in macroeconomics. - Self-initiated research with a primarily macroeconomic focus. - Supervision of postgraduate students. - Participating in Departmental, Faculty and University activities Job Requirements/Pos Vereistes **Lecturer**: - Master's degree awarded by a recognised university, with...
-
Senior Insurance Audit Strategist
3 weeks ago
Stellenbosch, Western Cape, South Africa Network Recruitment Full timeJob Title: Senior Insurance Audit StrategistAbout the Role:In this pivotal position with Network Recruitment, you will play a key role in shaping the internal audit function for insurance business units. As a strategic thinker and expert in the field, you will work closely with the Head: Internal Audit to drive the department's strategy...
-
Senior Compliance Officer: Insurance
3 weeks ago
Stellenbosch, Western Cape, South Africa Capitec Bank Full timeJob Title: Senior Compliance Officer: InsuranceWe are seeking a highly skilled and experienced Senior Compliance Officer to join our team at Capitec Bank. This role is responsible for ensuring that our insurance business operates in compliance with regulatory requirements.About the Role:The successful candidate will be accountable for promoting and...
-
Administrative Officer
4 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/PligteAssisting in following up unregistered students to ensure that they are re-registered;- Loading of marks for undergraduate and postgraduate modules;- Requesting changes to student records;- Ensuring that assessments are timeously scheduled according to standard operating procedures;- - Facilitating the discontinuation, interruption or...
-
Senior Compliance Officer
3 weeks ago
Stellenbosch, Western Cape, South Africa Exceed Human Resource Consultants Ltd Full timeJob DescriptionWe are seeking a highly skilled Senior Compliance Officer to join our team at Exceed Human Resource Consultants Ltd. As a key member of our compliance department, you will play a vital role in ensuring the accuracy and completeness of all compliance-related documentation.Key Responsibilities:Administrative Support: Provide comprehensive...
-
Assistant A
4 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- General cleaning, care and maintenance of designated offices, rooms, equipment, and facilities (including stock control and ordering of cleaning materials);- Providing general assistance to departmental staff and activities (including preparing tea/coffee; mail delivery and collection; management of departmental notice boards; assistance with...
-
Technical Officer
7 months ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte 1. Teaching support: a. Providing support to academic staff for the preparation of practicals and lecture notes; b. Supporting academic staff in the basic administration of undergraduate modules. 2. Research support: a. General laboratory manager duties: i. Providing support to academic staff in the research environment with the financial...