Office Administrator
19 hours ago
- Jobs by Location
- Job by industries
Description
- We are looking for an organised and self-motivated Office Administrator who will be responsible to consolidate, manage, control and report on the budget and financial transactions of the Group Corporate Affairs Marketing department.
- You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organisation that values employee development and rewards excellent performance.
YOUR RESPONSIBILITIES WILL INCLUDE THE FOLLOWING:
- Coordinate and assist with the completion of recommendations and project submissions during the budgeting process.
- Prepare consolidated and accurate budgets for the department.
- Check approved budgets versus the recommended budgets and that adjustments are made where necessary.
- Develop and manage financial control sheets for each specialist function within the department.
- Coordinate and facilitate the on-boarding process of new suppliers by ensuring that the necessary documentation is completed and recorded on the systems. This includes the checking and preparation of the documentation for approval, obtain approval by the relevant manager and ensuring that the supplier is successfully loaded to the accounting payment system of the group.
- Provide billing projections to finance.
- Manage finance accruals for late invoices and ensure that accrual accounts are reconciled with finance once late invoices have been received and payments of such have been processed.
- Manage and co-ordinate the receipt of approved billing documentation and invoices from suppliers.
- Ensure accuracy of information contained on invoices made out to the group and the reconciliation of media accounts.
- Capture invoices onto the financial management control sheet of each specialist function.
- Ensure invoices are checked and signed by the relevant department head as well as the General Manager of the department.
- Capture invoices onto the production system for payment and ensure that the department head approves these for payment on the production system.
- Liaise with finance to ensure payments are processed and that statements supplier accounts are provided to suppliers.
- Review individual statement of supplier accounts to ensure all payments to the supplier have been processed.
- Follow-up on and resolve outstanding payments.
- Matching financial general ledger transactions to the budget control sheet of each specialist department to ensure that invoices have been assigned to the correct management accounts and codes. Where necessary, ensuring that internal adjustments are co-ordinated with and implemented by finance.
- Conduct monthly budget reviews with department heads to ensure that spend is tracking in-line with projections.
- Implement internal budget adjustments according to strategic financial management adjustments proposed to and agreed with department heads.
- Review monthly financials received from finance, discussing these with the department head and reporting on planned vs. billed variances.
- Management of financial year end with relevant department heads and the group's financial department.
- Co-ordination of BBBEE documentation from suppliers.
- Capture BBBEE information onto the BBBEE management system of the group.
Requirements
- Matric
- Suitable tertiary qualification i.e. degree or diploma is preferable.
- Minimum of 5 years' relevant financial experience.
- Intermediate level Excel knowledge and skills.
- Good understanding/knowledge of accounting terms and concepts.
- Administrative / Management jobs
-
Senior Administration Officer
2 weeks ago
Centurion, Gauteng, South Africa Ampath Full timeJob title : Senior Administration Officer - NRL Genetics - CenturionJob Location : Gauteng, CenturionDeadline : March 07, 2025Quick Recommended LinksJobs by Location Job by industries Purpose of Position:To perform general administrative duties and specimen logistics in the Genetics laboratory. Requirements:Administrative / Secretarial Diploma (Required),...
-
Office Administrator
17 hours ago
Centurion, Gauteng, South Africa AVBOB South Africa Full timeWe are looking for an organised and self-motivated Office Administrator who will be responsible to consolidate, manage, control and report on the budget and financial transactions of the Group Corporate Affairs Marketing department.You will be working for a well-established company with strong values. In exchange for your services, you will receive a...
-
Administrative Officer
7 days ago
Centurion, Gauteng, South Africa Hello Group Full timeHello Group provides low-cost, easily accessible, and simple-to-use financial solutions, all powered by cutting-edge technology.We offer an exciting opportunity for individuals looking to advance their careers within an administrative role in a dynamic and fast-paced environment.The successful candidate will have excellent organizational skills and be able...
-
Compliance and Administrative Officer
6 days ago
Centurion, Gauteng, South Africa AVBOB South Africa Full timeAbout the Role: We are seeking an experienced administrative professional to join our team as a Senior Clerk: Operations Support. The successful candidate will provide exceptional support to our operations team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Responsibilities:Evaluate and process broker...
-
Administrative Coordinator
1 day ago
Centurion, Gauteng, South Africa Bind-X GmbH Full timeJob Summary Bind-X GmbH is seeking an Administrative Coordinator to support our team with a wide range of administrative and operational tasks. This role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. The successful candidate will play a key role in ensuring smooth office operations and...
-
Office Assistant
1 day ago
Centurion, Gauteng, South Africa Bind-X GmbH Full timeYour roleWe are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office...
-
Technical Administrator
19 hours ago
Centurion, Gauteng, South Africa SKG Properties Full timeJob title : Technical AdministratorJob Location : Gauteng, CenturionDeadline : April 18, 2025Quick Recommended LinksJobs by Location Job by industries ROLE OVERVIEW:As a Technical Administrator, you will be responsible for providing administrative support this includes but is not limited to managing office supplies, maintaining records and databases,...
-
Administrative Support Specialist
5 days ago
Centurion, Gauteng, South Africa iGlobe Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at iGlobe. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesSchedule meetings, appointments, and coordinate events.Maintain accurate records...
-
Administrative Coordinator
1 day ago
Centurion, Gauteng, South Africa HG Ventures Full timeAbout the RoleAs a proactive and highly organized Administrative Coordinator, you will play a key role in ensuring smooth office operations at HG Ventures. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination.You will oversee daily office activities, manage reception duties,...
-
Purchasing Officer
17 hours ago
Centurion, Gauteng, South Africa Ampath Trust Full timeAdvert Reference: P14964 Purchasing Officer - CenturionJob Title: Purchasing Officer - CenturionClosing Date: 2025/03/26Position Available From: 2025-02-05Area: CenturionActual Place Of Work: CenturionPosition Type: Full-TimeWeekly Hours: 40Time Conditions: 5 day Work Week (South Africa)Purpose of Position: To perform and co-ordinate daily procurement...
-
Quality Administrator
1 hour ago
Centurion, Gauteng, South Africa Ampath Trust Full timeAdvert Reference: P14970Job Title: Quality Administrator - Total Quality Management - CenturionClosing Date: 2025/04/07Position Available From: 2025-02-05Area: CenturionActual Place Of Work: CenturionPosition Type: Full-TimeWeekly Hours: 40Time Conditions: 5 day Work Week (South Africa)Purpose of Position: Responsible for providing comprehensive...
-
Office Assistant
1 day ago
Centurion, Gauteng, South Africa HG Ventures Full timeYour roleWe are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office...
-
Office Operations Manager
5 days ago
Centurion, Gauteng, South Africa iGlobe Full timeAbout the RoleThe Office Operations Manager will oversee the day-to-day activities of our office, ensuring that all tasks are completed efficiently and effectively.ResponsibilitiesCoordinate office operations, including supply ordering and maintenance.Develop and implement new processes to improve productivity.Maintain accurate records and files.Provide...
-
Quality Administrator
1 hour ago
Centurion, Gauteng, South Africa Ampath Laboratories Full timeJob Title: Quality Administrator - Total Quality Management - CenturionAdvert Reference: P14970Closing Date: 2025/04/07Position Available From: 2025-02-05Area: CenturionActual Place Of Work: CenturionPosition Type: Full-TimeWeekly Hours: 40Time Conditions: 5 day Work Week (South Africa)Purpose of Position: Responsible for providing comprehensive...
-
Administrative Coordinator
4 days ago
Centurion, Gauteng, South Africa ADMIN-E STRATORS Full timeAt ADMIN-E STRATORS, we are seeking an exceptional Administrative Coordinator to join our team. The ideal candidate will possess excellent MS Office skills and computer experience.Job DescriptionThe successful candidate will be responsible for:Providing administrative support to the teamMaintaining accurate records and filesExercising effective time...
-
Administrative Coordinator
17 hours ago
Centurion, Gauteng, South Africa AVBOB South Africa Full timeJob OverviewWe are seeking an organized and self-motivated Office Administrator to join our team. As a key member of the Group Corporate Affairs Marketing department, you will be responsible for consolidating, managing, and controlling the budget and financial transactions.This is an excellent opportunity for a detail-oriented individual who is proficient in...
-
Office Support Specialist
4 days ago
Centurion, Gauteng, South Africa ADMIN-E STRATORS Full timeWe are looking for a highly skilled Office Support Specialist to assist our team at ADMIN-E STRATORS. The successful candidate will have excellent computer and MS Office skills, as well as exceptional communication and organizational abilities.ResponsibilitiesThe ideal candidate will be responsible for:Managing office administration tasksMaintaining accurate...
-
Business Administration Assistant
1 day ago
Centurion, Gauteng, South Africa HG Ventures Full timeJob DescriptionHG Ventures is seeking a Business Administration Assistant to join our team. In this role, you will provide administrative support to the office, including managing reception duties, maintaining office supplies, and ensuring efficient procurement processes.Your responsibilities will include handling correspondence, filing, and document...
-
Trademark Administrator
5 days ago
Centurion, Gauteng, South Africa Spoor & Fisher Full timeSpoor & Fisher is seeking a skilled Trademark Administrator to join our team in the Trademark Formalities: Changes department. Based in Centurion, this role involves reporting to the Administrative Head and working independently with minimal supervision.Key ResponsibilitiesOpening files on Inprotech and managing own workload efficientlyMonitoring deadlines...
-
IT Procurement Administrator
2 weeks ago
Centurion, Gauteng, South Africa AFGRI Equipment Full timeJob title : IT Procurement Administrator (Centurion)Job Location : Gauteng, CenturionDeadline : March 12, 2025Quick Recommended LinksJobs by Location Job by industries DescriptionThe IT Procurement Administrator manages IT hardware, accessories, and asset procurement, overseeing the full lifecycle from requisition to invoice while ensuring compliance with...