Office Assistant
5 days ago
We are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office operations and supporting our sustainability-focused mission and report directly to our Operations Manager. Join us in shaping the future of sustainability while contributing to a dynamic and innovative work environment.
Your tasks- Oversee daily office operations and manage reception duties
- Maintain office supplies and ensure efficient procurement processes
- Ensure office activities and other events run smoothly and within budget
- Handle correspondence, filing, and document management
- Coordinate with vendors and suppliers and assist with procurement processes
- Maintain accurate records of purchases and inventory
- Incoming invoice verification and prepare for the approval process
- Prepare outgoing invoices and manage receivables
- Prepare export documentation and coordinate logistics for local and international shipments
- Review, manage and post expense and credit card statements
- Assist in planning and organizing of company events, meetings, and marketing initiatives
- Support HR initiatives and employee engagement initiatives
- Arrange travel itineraries, accommodations, and transportation
- Assist with visa applications and travel documentation
- Proven experience as an Assistant, Receptionist, or Office Assistant
- Strong knowledge of finance, office administration, and procurement processes is required
- Excellent organizational and multitasking skills
- Strong problem-solving skills and can work independently
- Effective communication and interpersonal skills
- Task-oriented, team player, and people-focused
- Honest, proactive, and positive nature with a strong work ethic
- High level of discretion and confidentiality
- Reside within easy commuting distance to the Samrand (Centurion) area
- Proficiency in English
- Knowledge of XERO is advantageous
- The opportunity to contribute to a vision of sustainably improving the world
- An exciting role with significant personal responsibility and creative potential
- A modern, innovative, and international work environment
- Individual training and development opportunities
- A competitive salary package and benefits
- 20 days of paid vacation annually
- Ongoing support and training to help you excel in your role and a welcoming and inclusive team culture at Bind-X
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