Office Assistant

5 days ago


Centurion, Gauteng, South Africa Bind-X GmbH Full time
Your role

We are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office operations and supporting our sustainability-focused mission and report directly to our Operations Manager. Join us in shaping the future of sustainability while contributing to a dynamic and innovative work environment.

Your tasks
  • Oversee daily office operations and manage reception duties
  • Maintain office supplies and ensure efficient procurement processes
  • Ensure office activities and other events run smoothly and within budget
  • Handle correspondence, filing, and document management
  • Coordinate with vendors and suppliers and assist with procurement processes
  • Maintain accurate records of purchases and inventory
  • Incoming invoice verification and prepare for the approval process
  • Prepare outgoing invoices and manage receivables
  • Prepare export documentation and coordinate logistics for local and international shipments
  • Review, manage and post expense and credit card statements
  • Assist in planning and organizing of company events, meetings, and marketing initiatives
  • Support HR initiatives and employee engagement initiatives
  • Arrange travel itineraries, accommodations, and transportation
  • Assist with visa applications and travel documentation
Your profile
  • Proven experience as an Assistant, Receptionist, or Office Assistant
  • Strong knowledge of finance, office administration, and procurement processes is required
  • Excellent organizational and multitasking skills
  • Strong problem-solving skills and can work independently
  • Effective communication and interpersonal skills
  • Task-oriented, team player, and people-focused
  • Honest, proactive, and positive nature with a strong work ethic
  • High level of discretion and confidentiality
  • Reside within easy commuting distance to the Samrand (Centurion) area
  • Proficiency in English
  • Knowledge of XERO is advantageous
We offer
  • The opportunity to contribute to a vision of sustainably improving the world
  • An exciting role with significant personal responsibility and creative potential
  • A modern, innovative, and international work environment
  • Individual training and development opportunities
  • A competitive salary package and benefits
  • 20 days of paid vacation annually
  • Ongoing support and training to help you excel in your role and a welcoming and inclusive team culture at Bind-X
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