Administrative Assistant

2 weeks ago


Durban, KwaZulu-Natal, South Africa Moore Recruitment Full time

Job Advert Summary:

Moore Durban seeks a highly organized and detail-oriented Administrative Assistant to join our Audit Department.

Minimum Requirements:

Qualifications:

  • National Senior Certificate (NSC)
  • A Diploma or Degree in Business Administration or A Diploma or Degree in Accounting

Minimum Requirements

  • Familiarity with audit processes or accounting principles is an advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy.
  • Ability to work independently and collaborate with a team.
  • Strong time management skills and ability to prioritize tasks.
  • Professional demeanour and strong interpersonal skills.

Duties and Responsibilities:

-
Document Management: Assist in organizing and maintaining audit files, documents, and records in both electronic and physical formats. Ensure that all documentation is accurately labelled, filed, and easily retrievable.
-
Scheduling and Coordination: Manage and coordinate appointments, meetings, and conference calls for audit team members. Prepare meeting agendas, materials, and presentations as needed.
-
Report Preparation: Format and proofread audit reports, financial statements, and other relevant documents. Collaborate with audit professionals to ensure accuracy and consistency in presentation.
-
Client Support: Assist in managing client interactions, including arranging client meetings, addressing inquiries, and maintaining positive relationships.
-
Travel and Logistics: Make travel arrangements, including flights, accommodations, and transportation, for audit team members who are engaged in off-site assignments.
-
Expense Tracking: Monitor and maintain expense reports, invoices, and billing information. Ensure timely processing and accuracy.
-
Office Operations: Order and manage office supplies, equipment, and materials. Assist in maintaining a clean and organized office environment.
-
Administrative Tasks: Handle general administrative duties such as photocopying, scanning, data entry, and filing. Assist with special projects as assigned.

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