Executive Pa/administrator

2 weeks ago


Johannesburg, Gauteng, South Africa 189Xchange Talent Full time
The Executive Assistant/Administrator will be responsible for providing comprehensive support our clients Managing Director and several other Executives.

Our client seeks to employ an experienced Executive Assistant/Administrator who will offer solutions to problems with a high level of professionalism and confidentiality.


Responsibilities:

  • Act as a point of contact among other executives, employees, clients, and other external partners.
  • Provide administrative support to the managing Director
  • Answer phone calls, schedule meetings and provide sophisticated calendar management
  • Responsible for scheduling and assigning administrative projects and expediting work results
  • Responsible for travel arrangements such as booking flights, cars, and hotel or restaurant reservations
  • Responsible for compiling reports and presentations.
  • Provide event management support when requested.
  • Handling administrative requests and queries from Group Execs and other senior managers directed to the Managing Director
  • Responsible for stakeholder management, creating and maintaining a relationship with internal and external stakeholders
  • Responsible for coordination of meetings including, confirming venues, arranging refreshments, preparing minutes, and communicating reminders
  • Assist with Manco & EXCO preparations as requested by the General Manager
  • Responsible for collating and preparing board reports

Requirements:

  • The following qualifications, prior education, experience, and skills are considered necessary to support performance in this position.
  • Bachelor's degree in business administration or equivalent will be am added advantage
  • 3 years of experience as an Executive Assistant or a related role.
  • Understanding of office management systems and processes is desired
  • Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks
  • Strong verbal and written communication skills
  • Ability to complete high volume of tasks and projects with little or no guidance.

Job Type:
Temporary

Salary:
R20, R28,000.00 per month

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