Contracts Administrator

1 week ago


Edenvale, Gauteng, South Africa Worxs4U Recruitment Full time
Job Overview

Date Posted:

Posted 4 hours ago

Location:

Edenvale, Gauteng

Job Title:

Contracts Administrator

Education Level:

High School / Matric

Job Level:

Intermediate

Minimum Experience:

  • 5 Years
Contracts Administrator required for a position in Edenvale.

Our client is looking for an experienced Contract Clerk with knowledge of contract processes and sound hands-on administration skills.

Requirements:

  • Grade 1
  • A post matric qualification in contract / project administration / management will be advantageous.
  • Must be computer literate with Excel skills (at an intermediate to advanced level).
  • At least 35 years' experience within a project, contract, or administrationbased environment.


SAGE Knowledge
  • Advantage
  • 3+ years prior experience in a contract administration role or a related field is essential
  • Flexibility, dependability, adaptability, and creativity
  • Able to work productively independently and as part of a team
  • Ability to handle high volume workload
  • Excellent time management
  • Attention to detail
  • Above average administrative skills
  • Mathematical and analytically minded
  • Good communication skills both internally and externally
  • Problem solving ability.
  • Strong Personality
  • Self-Accuracy
  • Initiative
  • Previous experience as a project manager, or coordinating small projects is an asset.
  • Excellent knowledge of accounting principles and finance.
  • Has strong negotiation and mediation skills.
  • Possesses superior attention to detail to spot inconsistencies in contracts and quotations.
  • Has previous experience in customer service and strong communication skills.

Duties and Responsibilities:

  • General Contract Administration.
  • Maintain an accurate customer contact list.
  • Develop contract proposals to support set targets based on customer requests, this will consist of the initial quotation request and costing sheet.
  • Compiling of tender documentation on request.
  • Review contract estimates, customer usage, increases or decrease to be in line with the customer nominated indices, production costs, etc and determine whether they are profitable and accurate.
  • Compile and maintain Excel spread sheets.
  • Ensure that all records are accurate and up to date.
  • Write contract letters and other communications and notices.
  • Negotiate contract terms while ensuring that projects remain within a positive margin over the contract period.
  • Attend meetings to assess progress on projects which are in motion and take detailed notes.
  • Create regular status reports off all allocated contracts.
  • Create delivery notes when goods are ready for collection/dispatch.
  • Invoices to be prepared correctly and timeously.
  • Buyout orders to be placed on suppliers for nonstock products, this should be followed up on a regularly basis.
  • Work orders to be created for fabricating parts at preferred suppliers, this should be followed up on a regularly basis.
  • Creation of credit notes


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