Contracts Administrator
1 week ago
Date Posted:
Posted 4 hours ago
Location:
Edenvale, Gauteng
Job Title:
Contracts Administrator
Education Level:
High School / Matric
Job Level:
Intermediate
Minimum Experience:
- 5 Years
Our client is looking for an experienced Contract Clerk with knowledge of contract processes and sound hands-on administration skills.
Requirements:
- Grade 1
- A post matric qualification in contract / project administration / management will be advantageous.
- Must be computer literate with Excel skills (at an intermediate to advanced level).
- At least 35 years' experience within a project, contract, or administrationbased environment.
SAGE Knowledge
- Advantage
- 3+ years prior experience in a contract administration role or a related field is essential
- Flexibility, dependability, adaptability, and creativity
- Able to work productively independently and as part of a team
- Ability to handle high volume workload
- Excellent time management
- Attention to detail
- Above average administrative skills
- Mathematical and analytically minded
- Good communication skills both internally and externally
- Problem solving ability.
- Strong Personality
- Self-Accuracy
- Initiative
- Previous experience as a project manager, or coordinating small projects is an asset.
- Excellent knowledge of accounting principles and finance.
- Has strong negotiation and mediation skills.
- Possesses superior attention to detail to spot inconsistencies in contracts and quotations.
- Has previous experience in customer service and strong communication skills.
Duties and Responsibilities:
- General Contract Administration.
- Maintain an accurate customer contact list.
- Develop contract proposals to support set targets based on customer requests, this will consist of the initial quotation request and costing sheet.
- Compiling of tender documentation on request.
- Review contract estimates, customer usage, increases or decrease to be in line with the customer nominated indices, production costs, etc and determine whether they are profitable and accurate.
- Compile and maintain Excel spread sheets.
- Ensure that all records are accurate and up to date.
- Write contract letters and other communications and notices.
- Negotiate contract terms while ensuring that projects remain within a positive margin over the contract period.
- Attend meetings to assess progress on projects which are in motion and take detailed notes.
- Create regular status reports off all allocated contracts.
- Create delivery notes when goods are ready for collection/dispatch.
- Invoices to be prepared correctly and timeously.
- Buyout orders to be placed on suppliers for nonstock products, this should be followed up on a regularly basis.
- Work orders to be created for fabricating parts at preferred suppliers, this should be followed up on a regularly basis.
- Creation of credit notes
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