Office Administrator and Pa to Managing Partner

2 weeks ago

Cape Town, Western Cape, South Africa Unique Personnel Full time

Job Number

  • 70521

Job Type

  • Permanent

Job Title

  • Office Administrator and PA to Managing Partner

Computer Skills

  • MS Office

Industry

  • Financial Services

City

  • Cape Town

Province

  • Western Cape

Role responsibilities and duties:

  • Field all incoming calls on company main line
  • Liaising with all company service providers as required including
  • Landlords on repair and maintenance issues
  • Maintaining minimum quantity levels, and ordering of office supplies
  • IT departments both locally and in the UK in relation to IT and telephony faults
  • Photocopier, internet service provider and other supplier liaison
  • Corporate gifts, corporate photography, year end functions, etc
  • Assist with onboarding of new staff in conjunction with HR
  • Manage marketing events (typically 3 pa)
  • Manage charity drives under the initiative
  • Setting appointments, booking hotels, flights, and accommodation.
  • Assist company bookkeeper with the reconciliation of;
  • Supplier invoices and statements
  • Staff expense claims
  • Capturing purchase orders
  • Assistance with client meeting, refreshments and on occasion meals
  • Providing support to new business development opportunities including liaison with group marketing department in the US, local PR as well as internal reporting and analysis
  • Proof reading of company literature
  • On occasion organizing reports, transcribing notes, attending meetings and maintaining accurate minutes
  • Managing cleaning staff duties, time and attendance
  • Assisting with any administrative task that is reasonable and lawful in nature
    Inherent Requirements

Requirements:

  • Higher grade English having an excellent command of the language and very strong communication skills.
  • Highly organized with an ability to manage conflicting demands and meet deadlines
  • A proactive communicator capable of providing regular updates and progress reports on activities
  • Literate in the MS Office suite of products

What Qualification

Minimum Qualification

  • Matric

Status

  • Available

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