HR Administrator/exec Pa

2 weeks ago

Cape Town, Western Cape, South Africa Rory Mackie & Associates Full time

Overview:

Our client is a leading import and distribution business (wholesaler) of high-end Eletronic, digital, personal and household products.

The role has the following responsibilities:


  • HR Administrator -
    this would require around 60% of the focus of the role
  • Maintain all human resources records for 60+ staff nationally
  • Contracts
  • Leave
  • Payroll and salaries (working with outsourced service provider)
  • Attendance
  • Disciplinary and performance processes
  • Recruitment assistance
  • Employee wellbeing etc.
-
Executive PA to CEO and FD/Commercial Director - this would require around 40% of the focus of the role*
  • Maintaining the CEO's and CFO's business and personal diary
  • Setting up of all appointments
  • Arranging of all business and personal travel locally and internationally
  • Scheduling and coordinating events and functions
  • Dealing with all business and personal matters where required
  • Coordinating personal financial and administrative functions
  • Coordinating of all meeting arrangements
  • Obtaining of relevant meeting details and information
  • Preparation of correspondence, documentation and presentations where required
  • Ensuring a high level of confidentiality
  • Liaising with clients and senior executives
  • Interacting with people internally and externally at all levels
  • Maintaining an effective filing system
  • Conducting searches on the internet where required
  • Providing backup to staff where required
  • General Administration
  • Office Management for Cape Town offices
  • Facilities Management maintenance for Cape Town offices

Requirements:

years' experience as an HR Administrator

  • The person should be mature to be able to handle role and related pressures
  • Further studies/a degree would be a distinct advantage in terms of HR related skills
  • Need to be a forward thinker
  • Need to be open to being continuously challenged
  • Must be open to ongoing learning, improvement and change
  • Must be able to handle criticism

Functional Competencies
***
Ability to:
  • Deal with all matters with a high level of confidentiality
  • Have high attention to detail
  • Build relationships must have an interest in people
  • Be assertive
  • Speak with tact
  • Engender trust
  • Coordinate and plan effectively
  • Carry out instructions
  • Think independently
  • Solve problems
  • Use initiative
  • Multitask run with a diverse range of responsibilities
  • Communicate effectively with clients (internal and external)
  • Communicate with senior executives and low level staff
  • Be creative and demonstrate flair
  • Work independently and in a team
  • Work to deadlines and prioritise
  • Manage pressure in an entrepreneurial environment
  • Focus on the detail as well as see the bigger picture
  • Cope with a stressful role within a stressful environment
  • Create their own direction and work independently
  • Operate within a "loose" culture
  • Be tenacious

Experience in:

  • HR Administration and support
  • Senior PA executive secretarial role
  • Coordinating travel arrangements
  • Coordinating functions or events
  • Dealing with clients in person and over the phone
  • Solving problems and dealing with queries
  • A client service role
  • Working to deadlines
  • Working with human resources related work

Knowledge of:

  • Computer systems
  • MS Office packages (Word, PowerPoint, Excel)
  • Spreadsheets/Excel particularly
  • Retail/Wholesale experience would be an advantage

Behavioural Competencies:

***- Interactive

  • Customer Focus
  • Resilience
  • Assertiveness
  • Rapport Building
  • Teamwork
  • Service
  • Cognitive
  • Excellence
  • Adaptability
  • Lateral thinking style

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