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Executive Assistant

3 months ago

Cape Town, Western Cape, South Africa WEB THREE LEARNING Full time

Job Summary:

We are seeking a highly motivated and detail-oriented Executive Assistant with an interest in cryptocurrency to join our team.

As an Executive Assistant, you will provide comprehensive administrative support, social media management, and operational assistance to ensure the smooth functioning of our organization.

Having knowledge of cryptocurrencies and blockchain technology will be advantageous as you will be assisting with tasks related to the crypto industry.


Responsibilities:

  • Post reels to

Social Media Daily:
Create and post reels on Facebook, Twitter, and Instagram daily. Provide engaging captions and relevant hashtags for each post.

Send employer his Agenda:

Compile and send your employer his agenda for the next day every night, including schedule, meetings, appointments, and other relevant information.


Make personal payments for employer:
Make personal payments on behalf of your employer, such as bills, subscriptions, or other expenses.

  • Keep track of expenses for various projects: Maintain records of expenses related to educational, farming, and free initiatives. Track and organize receipts, invoices, and financial documents.
  • Keep track of business entities and create them: Maintain information on various business entities and potentially create new ones when required. Keep records and ensure compliance with legal and administrative requirements.
  • Schedule meetings and arrange restaurant reservations: Manage your employer's schedule, scheduling meetings and appointments as needed. Handle restaurant reservations for business and personal meals.
  • Pay independent contractors and manage contracts: Handle payments for around 15 independent contractors, maintain records, and create contracts. Verify completed work and process invoices.
  • Get reports from all employees and create templates: Collect reports from all employees, compile information, and create report templates for standardized reporting.

Create handbooks for independent contractors:
Develop handbooks or manuals outlining processes and guidelines for independent contractors to follow.

  • Make payments (fiat and crypto) to contractors and handle business expenses: Make payments to contractors, managing both fiat and cryptocurrency transactions. Handle other business-related expenses and reimbursements.

Record keeping:
Keep track of all invoices and expenses, reporting on expenses for all projects.

Organize shared Google Drive:

Maintain and organize a shared Google Drive or similar platform for efficient document management and collaboration among team members.


  • Create invoices for payments owed to your organisation: Generate invoices for services provided by your organisation, ensuring accurate and timely billing.

Follow up on unpaid invoices:
Follow up with clients or partners in case of unpaid invoices to ensure timely payment.

  • Respond and monitor employer's Twitter and Telegram messages: Handle your employer's social media presence, responding to messages and monitoring activity on platforms like Twitter and Telegram.
  • Attend and plan weekly check-in meetings with employer to report on work and discuss issues.
  • Liaise with stakeholders and other related entities.

Requirements:

  • Practical experience in a similar role.
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in using productivity tools and software, including Microsoft Office Suite and project management tools.
  • An understanding of cryptocurrencies, blockchain technology, and the crypto market. Familiarity with different cryptocurrencies, wallets, exchanges, and trading platforms
is advantageous.

  • Strong attention to detail and ability to maintain a high level of accuracy in all work.
  • Proactive and self-motivated individual with the ability to work independently and as part of a team.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to work in a fast-paced and evolving environment.
  • Experience using WhatsApp Business and Discord for communication purposes.
  • Flexible working

Salary:
From R22,000.00 per month

Education:

  • Certificate (preferred)

Language:

  • English (required)
Application Deadline: 2023/06/24