Executive Assistant

14 hours ago

Cape Town, Western Cape, South Africa Labournet Full time
Executive Assistant | Exec PA to COO

Highly Competitive Package on Offer

About Our Client:

Our client, a global leader in the industry, is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to the Chief Operating Officer (COO).

Key Responsibilities:

  • Provide exceptional scheduling and administrative support to the business leadership team.
  • Manage calendars, emails, and diaries, ensuring seamless coordination across multiple time zones and calendars.
  • Organize meetings, events, and luncheons, including conference room reservations, technical support, and catering arrangements.
  • Prepare and maintain meeting minutes, action items, and reports as required.
  • Accurately handle company-related expenses and ensure timely reimbursement.
  • Prepare written reports and communications for internal and external business partners.
  • Handle routine requests and administrative matters for executives and departments.
  • Schedule audio and/or visual conferences using WebEx, MS Teams, Zoom, or other software.
  • Maintain the electronic filing system according to company document control standards and procedures.
  • Build and maintain strong business relationships with clients on behalf of the leadership team.
  • Provide personal support as needed.
  • Travel Arrangements: Obtain flight options, book flights, hotels, registrations, car rentals, shuttle services, and prepare travel files with details of meetings, locations, and times.
  • Negotiate discounted rates with hotels and vendors when possible.
  • Arrange and coordinate visa applications, foreign exchange, and prepares necessary documentation for travel.
  • Conduct research in preparation for leadership team member engagements and meetings as required.
  • Manage information flow in a timely and accurate manner.
  • Create marketing-related materials, such as slides for clients.
  • Assist with planning company events, meetings, and employee team-building activities or special projects.
  • Manage office facilities and office support team.
  • Act as a point of contact among executives, associates, clients, and external partners.

Requirements:

  • A related tertiary qualification (diploma/degree) is preferred.
  • 3-5 years of proven Executive support experience gained on C-suite executive level.
  • Experience in the financial services, management consulting, legal, or corporate environment is highly advantageous.
  • Excellent MS Office skills, particularly with MS PowerPoint – highly proficient in MS Outlook (including MS Teams), Word, Excel, and PowerPoint.
  • Experience working on Mac would be advantageous.
  • Proven commitment to the highest level of customer/client service and confidentiality.
  • Good first-line managerial skills.
  • Flexible and able to deal with change.
  • Able to prioritize and manage multiple projects.
  • Knowledge of hosting audio and/or visual meetings, including facilitation, recording, and operator assistance.
  • Driver's license and own transport are essential.

To Apply:

Please forward an updated and detailed copy of your CV to Andrea Jones at ajoneselev8recruitment.co.za.

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