People Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Signal Hill Products Full time

Location:
CPT, Epping

Position/Title:
People Administrator

Reports To:
People Business Partner

Overall Responsibility:

The People administrator will ensure the smooth operation of all HR-related activities and processes.

The incumbent will support the People department and the business unit by keeping track of all employee-related documentation, recruitment and hiring processes, benefits information, and general HR compliance.


Focus Area 1

General HR Administration

  • Provide HR administrative support for assigned business unit
  • Organize, compile, update employee records and databases on relevant HRIS with different information such as new hires, terminations, internal movement, disciplinary action
  • Assisting with monthly payroll input and assisting with payroll queries

Focus Area 2

Recruitment and staffing logistics

  • Posting and removing job ads
  • Screening CV's,
  • Managing CV databases and talent pools,
  • Completing and submitting background checks.
  • Assist in arranging temporary staff by liaising with the TES stakeholder, as operationally required.

Focus Area 3

Employee Onboarding, Administration and Probation:

  • Facilitating the onboarding process
  • Updating internal databases with new hire information
  • Drafting employment offer letters, contract amendments, and employment contracts when required.
  • Collating probation documents.
  • Checking and updating all new employee documentation and records.
  • Organize and manage new employee orientation, and onboarding.

Focus Area 4

Employee relations

  • Provide guidance and support to managers and employees on employee relations issues
  • Investigate and resolve employee complaints and grievances
  • Conduct exit interviews and provide feedback to management
  • Collaborate with HR and legal teams to ensure compliance with employment laws and regulations
  • Manage employee discipline and performance improvement processes
  • Partner with HR and business leaders to develop and execute employee engagement initiatives
  • Assisting with HRrelated communication to and from staff (individually and collectively)
  • Support the HR Officer with initiatives which improve the company culture, by being a culture champion

Requirements of the Role Qualification:

  • Minimum Bachelor's degree or relevant in HR qualification required.
  • A minimum of 2 years' experience in a Human Resources Administrator capacity, (FMCG/ Retail industry experience would be preferred).
  • Basic knowledge and experience of the recruitment process.
  • Knowledge of South African laws and HR compliance and regulations.
  • Excellent organizational skills, with an ability to prioritize important projects.
  • An excellent learner with the ability to work in teams.
  • Flexibility and willingness to learn at all times.
  • Good problemsolving skills.

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