Office Assistant

2 weeks ago

Killarney Gardens, South Africa Greenbean Learning Resources Pty Ltd Full time

Role Description:


Greenbean Learning, an expanding and exciting learning resources distribution company, is looking to hire a driven and enthusiastic Office Administrator to support and facilitate the growth of our company and contribute to our goals through the administrative team.


Due to the responsibilities of this role, a fluent proficiency in English both written and speaking is required, whilst additional languages are beneficial but not required.


Responsibilities:

Day to day:

  • Ensure accurate and timely processing of orders, from order placement to delivery, while maintaining clear communication with all stakeholders.
  • Monitor order progress, proactively addressing any issues that may arise and providing managers with updates.
  • Generating quotes and invoices for clients.
  • Managing the accounts for clients.
  • Coordinate the movement of stock between our two warehouses, ensuring optimal inventory levels and efficient distribution.
  • Collaborate with warehouse staff to schedule shipments, verify stock availability, and manage transportation logistics.
  • Oversee inventory transfers, reconciling discrepancies and ensuring accuracy in stock records.

Administrative Support:

  • Perform general administrative tasks, including data entry, recordkeeping, and document management.
  • Prepare reports and presentations summarizing order and inventory data for internal and clientfacing purposes.
  • Assist in creating and maintaining efficient workflows to streamline operations and enhance productivity.

Communication and Collaboration:

  • Facilitate effective communication between internal teams, clients, and external partners.
  • Collaborate with crossfunctional teams to ensure seamless coordination of operations and order fulfillment.
  • Address inquiries and concerns from managers, providing timely and accurate responses.

Scope for Development:

Reports to:

  • This position will report directly to the Administrative Manager, will be part of a small intimate team and will work directly with Warehouse Staff, Directors and all members of the Greenbean Staff team.

Personal Specifications:

  • Minimum of Matric.
  • 3 Years+ Administrative/Professional Experience.
  • Knowledge of 'Accounting Management' software (Sage Evolution, etc.).
  • Proficiency with excel.
  • Lives in Cape Town.
  • High proficiency in English.
  • Strong organizational skills and the ability to manage multiple tasks with attention to detail.
  • Ability to adapt to changing priorities and work effectively in a team setting.
  • Experience in client management/sales.
  • Experience in data management.
  • Able to start as soon as possible.

Working Conditions:

This role involves a combination of office-based tasks and interactions with warehouse personnel and our team in Johannesburg and Cape Town.

Greenbean Learning Resources is an equal opportunity employer that values diversity and inclusion in its workforce. All qualified applicants are encouraged to apply.

How to apply:

We look forward to hearing from you.

Greenbean Team.

Job Types:
Full-time, Permanent

Salary:
R15, R18,000.00 per month

Ability to commute/relocate:

  • Killarney Gardens,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Education:

  • High School (matric) (required)

Experience:

  • Sage Evolution 200: 1 year (required)
  • Administrative work: 3 years (required)
Application Deadline: 2023/08/31

Expected Start Date: 2023/09/01

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