Administrative Assistant

2 weeks ago

Killarney Gardens, South Africa Greenbean Learning Resources Full time

**Position Overview**:We are seeking an organized and detail-oriented individual to join our team at Greenbean Learning Resources as an Administrative Assistant. The role involves managing & coordinating of orders to large clients, overseeing the movement of stock between warehouses, and providing essential administrative support. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle multiple tasks in a dynamic environment.

**Key Responsibilities**:
**Day to day**:

- Ensure accurate and timely processing of orders, from order placement to delivery, while maintaining clear communication with all stakeholders.
- Monitor order progress, proactively addressing any issues that may arise and providing managers with updates.
- Generating quotes and invoices for clients.
- Coordinate the movement of stock between our two warehouses, ensuring optimal inventory levels and efficient distribution.
- Collaborate with warehouse staff to schedule shipments, verify stock availability, and manage transportation logistics.
- Oversee inventory transfers, reconciling discrepancies and ensuring accuracy in stock records.

**Administrative Support**:

- Perform general administrative tasks, including data entry, record-keeping, and document management.
- Prepare reports and presentations summarizing order and inventory data for internal and client-facing purposes.
- Assist in creating and maintaining efficient workflows to streamline operations and enhance productivity.

**Communication and Collaboration**:

- Facilitate effective communication between internal teams, clients, and external partners.
- Collaborate with cross-functional teams to ensure seamless coordination of operations and order fulfillment.
- Address inquiries and concerns from managers, providing timely and accurate responses.

**Education and Experience**:

- Minimum of Matric.
- Diploma/Bachelor degree preferred.
- 3 Years+ Administrative/Professional Experience.
- Knowledge of ‘Accounting Management’ software (Sage Evolution, etc.).
- Experience in client management/sales.
- Experience in data management.
- Proficiency with excel.

**Scope for Development**:
**Reports to**:

- This position will report directly to the Administrative Manager, will be part of a small intimate team and will work directly with Warehouse Staff, Directors and all members of the Greenbean Staff team.

**Personal Specifications**:

- Lives in/willing to relocate to Cape Town.
- High proficiency in English.
- High proficiency in Excel
- Strong organizational skills and the ability to manage multiple tasks with attention to detail.
- Ability to adapt to changing priorities and work effectively in a team setting.
- Able to start as soon as possible.

**Working Conditions**:This role involves a combination of office-based tasks and interactions with warehouse personnel and our team in Johannesburg and Cape Town.

Greenbean Learning Resources is an equal opportunity employer that values diversity and inclusion in its workforce. All qualified applicants are encouraged to apply.

**Salary**: R10,000.00 - R12,000.00 per month

Ability to commute/relocate:

- Killarney Gardens, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Knowledge of ‘Accounting Management’ software (Sage Evolution, etc.).

**Education**:

- High School (matric) (preferred)

**Experience**:

- Administrative work: 3 years (preferred)

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