Helpdesk Analyst

2 weeks ago


Johannesburg, Gauteng, South Africa Gilbarco Full time

JOB TITLE:
Help desk Analyst.

DEPARTMENT:
Help Desk (Johannesburg, SA)

REPORTING TO:
Help desk Manager.

PURPOSE OF POSITION
Supporting the current maintenance customers in the region and achieve SLA targets.

KEY RESPONSIBILITIES

  • Responsible for the first level support of customers and distributors in the region by responding to their requests and resolving their issues in a timely manner.
  • Research customer's inquiries and questions using available information resources and advise customers on best practice and actions.
  • Follow standard help desk process and procedures.
  • Log all help desk calls in the helpdesk tool, properly classify them and keep them updated at all times.
  • Diagnose remotely and provide basic troubleshooting of the issue reported.
  • Collect the needed data from the customer to troubleshoot the issue.
  • Properly escalate on time unresolved queries to the next level of support.
  • Track, route and redirect problems to correct teams and resources.
  • Manage support through 3rd parties.
  • Provide updates to the customers on the progress and results of the troubleshooting.
  • Follow up with internal stakeholders and customers, provide feedback and see problems through to resolution.
  • Participate in Problem Management to help detecting recurrent and major incidents, contribute to the problem analysis and resolution and documentation.
  • Utilize excellent customer service skills and exceed customers' expectations.
  • Ensure proper recording, documentation, resolution and closure of all issues.
  • Develop and grow knowledge of help desk procedures, products and services.
  • Monitor and report on all related help desk KPI's to meet and exceed the target from initial response, remote fix rate, first time fix, resolution time and SLA targets.
  • Raise quotations and follow up on outstanding purchase orders.

DELEGATION OF AUTHORITY
As per Board-approved DOA and as necessary for functions outside the DOA.

As delegated by the Managing Director, when necessary.

POSITION RELATIONSHIPS

Internal

  • Help desk, Technical Support, Customer Account Managers, Project Team.

External

  • Maintenance customers and Oilco Engineers in the region.

MEASURES OF PERFORMANCE (INDICATORS)

Leading Indicators

  • Backlog
  • RFR
  • FTF

Lagging Indicators

  • SLA
  • Customer Satisfaction

PERSONAL QUALIFICATIONS & EXPERIENCE

Required

Education/achievements***- Electrical Engineering Certificate

  • Infield experience for remote support

Experience/Knowledge**- 3+ years of experience in Software / Hardware Help Desk support environments

  • Follow support process in multiple production environments and architecture platforms
  • Demonstrated ability to manage customers and deliver services to the SLAs
  • Demonstrated ability to engage and drive 3rd parties
  • Excellent written and verbal communication in English.

Specific Skills

  • Remote Diagnosis and problem troubleshooting.
  • Incident Management.
  • Problem Management.
  • Software and Hardware knowledge.
  • Automation

ROLE SPECIFIC COMPETENCIES & BEHAVIOURS

Competency Descriptors

Customer Obsessed

  • Solicits voice of the customer and drives actions to improve customer experience
  • Holds others accountable for meeting customer needs
  • Addresses gaps in the team's ability to meet emerging customer needs
  • Continuously improves processes to be more aligned with the customers

Inspiring

  • Thinks beyond the daytoday, taking a longterm, bigpicture view of the business.
  • Clarifies the organization's vision and strategy to the team and ensures that efforts are prioritized to support them.
  • Leads the team to pursue possibilities that will create sustainable value.

Build extraordinary
Teams

  • Nurtures and develops promising ideas through prototyping and experimentation.
  • Challenges others to develop breakthrough solutions.
  • Ensures that varied perspectives are included in the process of innovation
  • Encourages others to address challenges in new and better ways

Courageous

  • Builds energy and optimism in others in support of Our Shared Purpose
  • Communicates the vision of the organization in a way that others can relate to and buy into
  • Helps others envision a greater sense of what is possible for the organization's future
  • Ensures that others understand how their efforts and contributions make a positive

Deliver results

  • Builds a cohesive team that drives the goals and success of the organization.
  • Communicates clear goals and roles to team members
  • Builds a team that has the right mix of skills and leverages the strengths of individual members
  • Celebrates team accomplishments

Adaptable

  • Coaches people on how to take a stand in the face of adversity when they believe in something
  • Confronts tough organizational issues and disagreements
  • Delivers difficult messages directly
  • Demonstrates the courage to say "no" when necessary
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