Operations Support

2 weeks ago


Johannesburg, Gauteng, South Africa Secondments Recruitment Full time

Job Advert Summary:

Professionally and effectively, and in accordance with specific policies and procedures, administer and manage portfolio in respect of:

  • Processing and filing of pertinent correspondence, documentation, drawings, task briefs, reports, etc.
  • Processing of internal & external written and telephoniccommunications.

Minimum Requirements:

Qualifications - Grade 12 (Matric), Relevant Diploma or Degree in Property Studies

Experience

  • A minimum of 13 years' Property experience.
  • Experience on Excel will be advantageous.
  • Strong Proficiency in relevant computer packages (MS Office) and
software packages.

  • Excellent attention to detail and numerate accuracy.

KILLS AND COMPETENCIES ESSENTIAL TO THE POSITION
Business

  • Very strong communication skills.
  • Innovative thinking and ability to follow process.
  • Dynamic and enthusiastic.
  • The ability to interact professionally with tenants and landlord.
  • Competent time management skills.
  • Be deadline driven.
Human Capital

  • Transparency.
  • Reliability.
  • Positive Attitude and highly motivated.
  • Lead by example.
  • Assertive and effective communication.
  • Sensitive to client and staff requirements and problems.
  • Ability to create a professional office environment.
  • Organization and planning skills.
  • Demonstrate strong moral values, empathy, passion, career aspirations, and
positive living

Duties and Responsibilities:

Administration of Portfolio

Professionally and effectively, and in accordance with specific policies and procedures, administer and manage portfolio in respect of:

  • Processing and filing of pertinent correspondence, documentation, drawings, task briefs, reports, etc.
  • Processing of internal & external written and telephoniccommunications.
  • Effectively utilize, control computer software programs essential for the professional management of building assets, repairs, and maintenance operating costs
  • Professional and efficient utilization of internal & external human resources by;
  • Evaluation and recommendations in respect of Approved Contractors list
  • Attendance and full participation in the following;
  • Property Management meetings
  • Development Project meetings
  • Service Provider liaison meetings
  • Internal and external training courses & seminars
  • Services Management Meetings
  • Implementation and utilization of company Policies and Procedures, Technical Specifications and Terms and Conditions of Contract documentation
  • Procurement implement and manage the procurement process on National bases.
  • Coordinate and manage the auditing process on the various clients' portfolios.
  • Submit tenders for new business.
Financial Budgeting and Cost Control

Assist the General Manager with professional, efficient and accurate formulation, management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of;

  • Annual building asset Repairs & Maintenance budgets (zero based).
  • Annual evaluation and updating of planned maintenance budgets.
  • Planning, controlling and management of approved budgets in respect of:
  • Repairs & maintenance budget and expenditures
  • Planned maintenance budgets.
  • Facilities Management cost allocation and recovery and budgeting
  • Order and invoice expediting, approval & ongoing communication.
  • Accurate evaluation & adjudication of Tenders/Quotations

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