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Executive Assistant
2 weeks ago
We seek to recruit a positive and self-motivated individual to join our company in the capacity of an Executive Assistant.
The incumbent will be based at our head office in Bellville and will work Monday to Friday 08h00am to 17h00pm.
Key duties & Responsibilities
- Preparation of management and board meetings, including all administration:
- Notify all attendees of meeting dates and times.
- Preparation and distribution of all meeting agendas.
- Taking and distribution of all meeting minutes.
- Keeping record of all meetings held, minutes, decisions and voting results in compliance with any audit requirements.
- Keeping record of all reports submitted to the CEO, COO or board of directors.
- Managing the diaries/calendars of the CEO, COO and all board members as well as making travel arrangements.
- Assisting the CEO & COO with daytoday tasks including managing all administrative responsibilities and requirements.
- Provide support to the CEO and COO as well as board members.
- Provide aid and advice when/where necessary.
Qualification & Experience
- Grade 12 or similar qualification essential.
- Certification or associate degree in paralegal studies.
- Minimum of 3/5 year experience in a similar position
- Experience in administration and compliance knowledge required.
- Computer proficiency to work effectively with certain assessment tools or software.
- Experience with MS Office, especially Excel, Word and Outlook are required.
Skills and attributes
- Ability to work with detail and a high level of accuracy.
- Ability to maintain confidentiality.
- Ability to type quickly and accurately must have a minimum typing speed of at least 35 words per minute.
- Must have familiarity with legal terminology and documentation.
- Strong ability to effectively communicate with colleagues, and management as well as work under pressure.
- Have good time management, deliver results and meet deadlines.
- Ability to work on their own and as part of a team.
- Preferred Languages: English and Afrikaans (read, write, and speak).
- Additional Language will be advantageous.
Should you be successful for the position, you will be required to work for a probation period of 6-months due to the intensity and difficulty rate of the position.
Job Types:
Full-time, Permanent
Ability to commute/relocate:
- Bellville,
Western Cape:
Reliably commute or planning to relocate before starting work (required)
Education:
- High School (matric) (required)
Experience:
- Executive Assistant/Personal Assistant (required)
Language:
- English (required)
- Afrikaans (required)
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