Administrative Assistant

2 weeks ago

Bellville, Western Cape, South Africa University of the Western Cape Full time
Post Number ; ;8021949; Faculty/Department- University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Residential Services- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 9/4/2024
Role Clarification & Key Performance Areas


The Division for Student Development and Support (SDS) plays a leading role in creating a holistically focused, enabling environment and provides excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa.

Applications for the post of
Administrative Assistant are invited from vibrant individuals with experience in Student Housing facilities management or administration at an operational level.

Experience at a tertiary educational institution or similar size organisation is preferable. The individual must be interested in constant self-improvement and development.

Applicants must be client service orientated and understand students' needs, be passionate in providing and maintaining an environment which is supportive to students' academic and co-curriculum development and wellbeing.


Responsibilities will include:

  • Administer the checking in and out of students on Residence Management System and ensure proper record keeping.
  • Effectively assist with coordinating, monitoring and execution of service provision according to accepted standards such as the curtaining supply and upkeep, furnishing, laundry, linen.
  • Assist in monitoring of residences service contracts (Access Control, Cleaning, Grounds & Gardens, Maintenance, Security, Transport), at a residence level.
  • Maintain accurate residence records at a Residence level.
  • Effectively monitor and maintain stakeholder relationship at a residence level.
  • Regular reporting of operational matters to relevant to the supervisor.
  • Ensure compliance and adherence to Safety and Health legislation at Residence Level.
  • Support and provide checks on service iro Vacation accommodation.
  • Act as a First Aider, monitor the First Aid kit, record and report of all incidents to supervisor.
  • Support of Res Life strategies & initiatives, which may include meetings, training, workshops and events.

Minimum Requirements

  • Senior Certificate or NQF 4 equivalent
  • At least 2 years' relevant working experience
  • Computer literacy (proficiency in MS Office)

Required competencies

  • Computer literacy
  • Good Customer service orientation
  • Communication
  • Must be willing to learn
  • Must be able to work in a team
  • Must be honest and have a sound work ethic
  • Attention to detail
  • Communication
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