Company Secretary

2 weeks ago


Somerset West, Western Cape, South Africa LKM Human Capital Solutions Full time

REQUIREMENTS:

  • N6 (Secretarial) or Matric with a minimum of 3 years relevant experience
  • Microsoft Word, Excel, PowerPoint & Outlook
  • Driver license with own transport
  • Time management is critical; it would be necessary to work long hours on weekdays and sometimes on weekends as well as public holidays
  • Proficient in verbal and written communication

DUTIES:

  • Prepare and manage correspondence, reports, and documents
  • Organize and coordinate meetings and conferences
  • Take, type, and distribute agendas and minutes of meetings
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Daily updating and listing of tasks on the priority list
  • Arrange and confirm appointments
  • Organise internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Collate information and maintain databases
  • Communicate verbally and in writing to answer inquiries and provide information
  • Management of cellphone and insurance information
  • Liaison with internal and external clients
  • Acquiring information on particular issues as per request from Managers
  • Process and generate responses to standard correspondence in accordance with the Managers' guidance to minimize their admin burden
  • Answering the switchboard and routing calls, screening them aswell
  • Helping with private tasks to relieve the workload
  • Making national and international travel and accommodation arrangements when required
  • Making private calls on behalf of Senior Managers/MD via cellphone and office phone. Once signed off by the MD, hand it to the AAA department
  • Ordering stationery and filing
  • Preparing accurate reconciliations and bill of worksheets
  • Updating the Director's year planning sheets
  • Assisting with incentives and confidential information from Managers
  • Set up Excel sheets for Managers and assistance with PowerPoint presentations

OTHER:

  • Marketrelated salary with medical aid and a mobile for business, no provident fund or 13th cheque benefits
  • To start as soon as possible
  • Based in Somerset West
  • Potential growth to Senior Secretary or Senior Personal Assistant

Job Type:
Permanent

Ability to Commute:

  • Cape Town, Western Cape (required)

Ability to Relocate:

  • Cape Town,

Western Cape:
Relocate before starting work (required)

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