Office Administrator

3 weeks ago

Somerset West, South Africa Latitude Resource Full time

An excellent opportunity exists for an Office Administrator to join a medium size, fast growing well-established Accounting firm. They are seeking to temporarily employ an Office Administrator on a 6 month contract.

The firm operates within a large variety of industries, ranging from, accounting, tax administration and planning, business and transactional consulting, secretarial services, wills, estate planning and administration.

**Duties and Responsibilities**:

- Responsible for client onboarding:Receiving of relevant documents from client

Scanning, converting, filing and storing of confidential documents electronically.
- Maintain accurate records of files, document access, and file movement.
- Beneficial ownership disclosures for different entity types at CIPC and/or the Master of the High Court.
- Updating electronic company registers and minute books.
- Appointing and changing auditors
- Preparation of Turnover Lists.
- Sending of letters and reminders for Annual Returns.
- Submission of Annual Returns.
- Submission of Compliance Checklists.
- Capturing and updating progress on Annual Return Instruction List / monthly Schedule.
- Assist the Department with other functions if required from time to time.
- Be able to validate a Share Register.

**Requirements**:

- Matric
- At least 1 - 2 years of experience in the same or similar role.
- Fully Bilingual (Afrikaans & English).
- Attention to detail.
- Trust Administration knowledge would be beneficial.
- Great telephone etiquette.
- Positive attitude towards work.
- Work independently as well as part of a team.
- Ability to deal with pressure and meet deadlines.
- Clear communication.
- Valid license and own transport.
- Experience with CIPC is a must.

**Salary**: R10k - R18k p/month neg, depending on skills and experience

**Job Type**: Contract

**Salary**: R10,000.00 - R18,000.00 per month

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