Receptionist/administrator

2 weeks ago

Pinetown, KwaZulu-Natal, South Africa F and G Sourcing Specialist Full time
Our reputable
Packaging client that is based in
Pinetown is seeking a skilled
Receptionist/Administrator to join their team.

Salary:

R per month CTC including:
Medical Aid 50% contribution

Requirements:

  • Matric
  • Qualification is advantagous
  • Must have +4 years' experience as a PR/Administrator
  • The ability to work as part of a team and to take initiative.

Responsibilities:

  • Managing the intercom
  • Allowing people in and out the gate.
  • Placing lunch orders when required.
  • Arranging delivery and collection of parcels with courier companies.
  • Receiving of small parcels / Lab samples (Recording what has been received and from which supplier.)
  • Setting up boardroom for meetings, ensuring that the cleaner keeps the boardroom clean all the time.
  • Arranging with the Driver to do shopping and run errands.
  • Recording and updating customer orders manually on the order board and communicating this to the team on the what's app group daily.
  • Writing out delivery notes for outgoing deliveries, with Driver and external cartage companies.
  • Completing the Dangerous goods declaration for ALL Hazardous goods going out on delivery.
  • Checking and corresponding customer invoices for accuracy thereafter updating Delivery note schedule and referencing to invoice number and marking as processed.
  • Sending all invoicing packs to the invoice clerk for filing.
  • Filing pending Supplier Purchase Orders and when goods are received matching these PO's to the waybill.
  • Updating goods received schedule.
  • Sending goods received pack to stock clerk for processing.
  • Scanning all supplier pricing on to the server.
  • Checking stock batch tickets for accuracy, thereafter, capturing batch tickets + variances and returning to stock clerk for filing.
  • Printing and cutting up stock control cards for the factory.
  • Maintaining the supplier BEE certificate file.
  • Maintaining the supplier ISO certificate file.
  • Drafting general notices and distributing.
  • Creating spreadsheets when required.
  • Once a month capturing manual stock count onto excel spreadsheet by 11am so that stock controller can reconcile stock take.
  • General duties; printing, laminating, binding documents, creating labels, etc
  • Other Adhoc tasks when required.

Salary:
R10, R12,000.00 per month

Experience:

  • Administrative office procedures, practices and equipment: 1 year (preferred)

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