Administrator Provincial-ec

2 weeks ago

East London, Eastern Cape, South Africa Construction Education & Training Authority Full time

RESPONSIBILITIES:

  • Work with the Head: Clients Services and Projects to prioritise an agenda and focus on the most important issues and opportunities within the province.
  • Develop, maintain, and update the Provincial Office's annual meetings planner.
  • Attend and minute proceedings of meetings as directed by the Manager.
  • Compile a decision register and followup on the office meeting outcomes.
  • Draft and type letter, reports, memo's and ensure that all documents are formatted to professional standard.
  • Coordinate the Provincial Office's meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
  • Assist in the coordination of Stakeholder Workshops and other events and functions as required within the province.
  • Attend key meetings as directed by the Manager with the purpose of ensuring followup and execution on identified actions.
  • Provide input and formulate business presentations in consultation with the Manager.
  • Work with the Manager to strategies and manage a portfolio of relationships relevant to the business unit.
  • Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
  • Compliance with performance Management Policy.
  • Attendance of Development workshops and interventions as per agreed PDP
  • Prepare and submit to the Supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling to monthly MANCO.
  • Ensure all work is backed up regularly as per ICT policies ono the CETA electronic servers.
  • Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings, and workshops as scheduled by CETA.
  • Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
  • Respond to routine queries and escalate higherlevel requests to the relevant staff in the business unit as required.
  • Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
  • Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
  • Attend and address all stakeholder queries timeously and effectively.

MINIMUM REQUIREMENTS/EXPERIENCE/KNOWLEDGE

  • A highest qualification in office Management, Business Administration, Communications, or Generic Management qualification.
  • Project Management qualification will be advantageous.
  • Experience in administration or in a similar role and experience in ETD sector or Public Entities-Operational.

The following Attributes are necessary to succeed in this role:

  • Punctual, self-discipline and a motivated team player.
  • Ethical consciousness and conduct in all dealings with the matters of CETA.
  • Emotionally intelligent and communicates well across all levels.
  • Analytical and pay attention to detail.
  • Deadline driven.
  • Adaptable and problemsolver.
  • Excellent negotiation and organising skills.
  • Innovative and creative selfstarter.
  • Ability to work with difficult individuals.
  • Emotionally intelligent and communicates well across all levels.

PLEASE NOTE
The CETA reserves the right to cancel this advert, and / or not to appoint.

Whites, Indians and coloureds are encouraged to apply.

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