Officer: Provincial Operations

2 weeks ago

East London, Eastern Cape, South Africa Services SETA Full time

DUTIES

Stakeholder liaison within the Provincial Office

  • Liaise with stakeholders on relevant matters based on the mandate of the Provincial Office
  • Coordinate the submission of ATR/WSP by the stakeholders
  • Maintain and regularly update a data base of all accredited providers in the province
  • Record and keep details of any stakeholder who makes contact with the Provincial Office
  • Record and take minutes during meetings with the stakeholders
  • Distribute information on critical and scarce skills to all member stakeholders in the province and report on these interventions

Coordinate the implementation of SSETA mandate in the province.

  • Disseminate information to the Provincial Office and the Head Office
  • Assist in the training and education of stakeholders
  • Coordinate the implementation of outreach programmes in the province
  • Support the Provincial Manager/ Senior Officer in the Office in visiting schools, churches, municipalities, communities and be in touch with Counsellors as part of educational programme
  • Disseminate information to stakeholders about how to access internships, learnerships and discretionary grant funding for special projects and regular projects at the SSETA
  • Support the Head Office in implementing its mandate in Province
  • Assist entities in the province in preparation for accreditation
  • Compile reports within the set standards and timeframes

Discretionary Grant (DG) Projects initiation and closures

  • Liaise with stakeholder in conjunction with LPI the seating up of an orientation session to guide stakeholders on the Services SETA DG processes
  • Assist in ensuring that entities are issued with LMIS Login credentials
  • Verify learner documents for the project on the LMIS system
  • Conduct inductions and monitoring visits including the quality assurance monitoring scheduling
  • Prepare and advise the entity on closure of the projects

Administrative support services in the Office

  • Handle Petty Cash in the Office and reconcile monthly cash counts
  • Maintain master list of utility accounts by property.
  • Assist in manning the reception area
  • Prepare weekly and monthly reports with for distribution to relevant departments
  • Matric + a Higher Certificate or Equivalent in the fields of Business Administration, Project Management, Public Administration, or Human Resources
  • At least 2 years' experience in coordination/liaison position
  • A valid driver's license

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